SharePoint 2013 For Dummies
Overview
The bestselling guide on running SharePoint, now updated to cover all the new features of SharePoint 2013
SharePoint Portal Server is an essential part of the enterprise infrastructure for many businesses. Building on the success of previous versions of SharePoint For Dummies, this new edition covers all the latest features of SharePoint 2013 and provides you with an easy-to-understand resource for making the most of all that this version has to offer. You'll learn how to get a site up and running, branded, and populated with content, workflow, and management. In addition, this new edition includes essential need-to-know information for administrators, techsumers,
and page admins who want to leverage the cloud-hosted features online, either as a standalone product or in conjunction with an existing SharePoint infrastructure.
- Walks you through getting a SharePoint site up and running effectively and efficiently
- Explains ongoing site management and offers plenty of advice for administrators who want to leverage SharePoint and Office 365 in various ways
- Shows how to use SharePoint to leverage data centers and collaborate with both internal and external customers, including partners and clients
SharePoint 2013 For Dummies is essential reading if you want to make the most of this technology.
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About The Author
Ken Withee is a longtime Microsoft SharePoint consultant. He currently writes for Microsoft's TechNet and MSDN sites and is president of Portal Integrators LLC, a software development and services company. Ken wrote Microsoft Business Intelligence For Dummies and is coauthor of Office 365 For Dummies.
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sharepoint 2013 for dummies
CHEAT SHEET
Microsoft SharePoint Server 2013 provides a web-based platform that lets your organization be more productive and competitive. With SharePoint 2013, you can manage content, publish information, track processes, and manage your overall business activities. In addition, SharePoint 2013 provides social features such as microblogging, feeds, likes, mentions, and hashtags to get everyone in your organization on the same page and communicating effectively.
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Creating Site Content Types in SharePoint 2013 with an associated document is beneficial for efficient document management. Site Content Types in SharePoint 2013 allow companies to have their teams use official and up-to-date document templates, which are useful for operations and other business processes.
To add a Word template as a Content Type in SharePoint 2013, complete these steps:Select Site Settings from the gear button drop-down list.
SharePoint
SharePoint 2013 allows users to create task lists and view them on a Gantt Chart just like in Microsoft Project. Besides tracking deliverables, using this feature helps ensure that everyone on the team knows their assigned tasks and their deadlines. Most importantly, you can provide your team with up-to-date status reports.
SharePoint
SharePoint is a very complex product. In addition to the users of SharePoint, a complete infrastructure also makes up a SharePoint environment. If you use SharePoint Online, then Microsoft handles most of the infrastructure (your organization is still responsible for its own Internet access). If you use SharePoint on your own premise, then there is a small army of administrator roles that need to be considered.
Using SharePoint Online instead of trying to build and manage the platform with your own organization’s resources gives you a number of benefits. You simply sign up, pay a monthly licensing fee, and access SharePoint over the Internet.
Data center and hardware benefits in SharePoint Online
If you have ever toured a data center, then you have some idea of the amount of effort and resources it takes to keep everything running.
Business intelligence has evolved over the years and has morphed into something of a catch-all phrase for using data to drive business. As SharePoint has become a central and nearly ubiquitous application, it has also become a prime place to show the data that decision makers need to make decisions. SharePoint is a perfect display case for all those fancy charts, graphs, performance indicators, and other data.
Columns in SharePoint apps are used to store data, and you need to define the type of column as you create it. By defining the type of column, you gain extra functionality based on that type, and you help to control the type of information that can be entered into the column and how that information is presented onscreen.
When you create an app in SharePoint 2013, you choose the type of template it should use. What can be confusing is that apps are often named the same thing as their templates. (For example, an app called Document Library based on the Document Library app template.)
Note: The apps that you have available depend on the SharePoint 2013 edition you use as well as the features that are activated.
A site template is what you use when you create a new SharePoint site. It provides you with a starting setup for SharePoint. A number of site templates are available in SharePoint 2013. Site templates are grouped into categories such as Collaboration, Enterprise, and Publishing.
Note: Which site templates are available to you depends on which SharePoint 2013 edition you're using, as well as the features that are activated.
Web Parts are reusable components that display content on web pages in SharePoint 2013. Web Parts are a fundamental component in building SharePoint pages. A number of Web Parts ship right out of the box with the different editions of SharePoint, and you can also purchase third-party Web Parts.
Note: The Web Parts that you have available depend on which SharePoint 2013 edition you use as well as which features are activated.
If you have ever used Google, Bing, or Ask.com, then you’re familiar with search engines. These search engines for the Internet are amazingly powerful and eerily comprehensive. SharePoint does a bang-up job of managing content, and the next logical step in managing content is finding content when you need it. As an organization grows, the need for search grows too.
SharePoint
In the past, there have been some major differences between SharePoint Online and SharePoint On Premise. For one, SharePoint Online used to trail the version of SharePoint that was available On Premise. For example, when SharePoint 2010 came out, it took SharePoint Online a painfully long time before it became SharePoint 2010.
SharePoint has many different types of users, and depending on where your role fits in, you might have a very different experience from a fellow SharePoint user. For example, you might be assigned to create and administer a SharePoint website for your team. In this case, you might see first-hand the vast functionality of SharePoint websites.
Microblogging was made famous by Twitter. SharePoint 2013 brings microblogging to the corporate world. Using Twitter, you post a short message out to the world. You can follow other people and attract your own followers. You mention other people using the @ symbol followed by their name and can tag a topic using the # symbol (called a hashtag).
Microsoft offers SharePoint over the Internet in a product called SharePoint Online. With SharePoint Online, Microsoft takes care of all the heavy lifting. To get SharePoint going, someone has to procure and set up the servers, and install the operating system, databases, web server, and SharePoint server. This all has to be done in a special climate-controlled room called a data center.
SharePoint
Accessing a site that is hosted in SharePoint Online, part of Office 365, may be a little different than sites that are hosted on your network. You may access your site through the main Office 365 portal URL.
Depending on how your company has configured its connection with Office 365, you may not be prompted to log in to Office 365.
SharePoint
Microsoft maintains a community forum for SharePoint 2013. You can access the forum for SharePoint 2013 and post questions and interact with other SharePoint users.Open your web browser.Navigate to the main Microsoft SharePoint product page.
Scroll to the bottom of the page and look for the section called Find Information For.
In order to edit the contents of a SharePoint 2013 page, you need to access the Ribbon. The Ribbon is tucked away in the header of the SharePoint 2013 team site and is accessed by clicking the Page tab.
When you click the Page tab, the header automatically switches to the Ribbon, and you can begin editing your SharePoint page.
SharePoint
A new custom app in SharePoint displays a single text Title column. The list also contains several behind-the-scenes columns that you can’t see, such as ID and Version. To make the custom app your own, you have to add columns to the app.
Columns are like fields in a database table. When you add a column to your app, a data entry field appears in the app’s New Form to give you a place to enter data into that column.
You can add much more to a wiki page than just text. The Insert tab of the Ribbon provides menus for adding tables, media, links, reusable content, App Parts, and Web Parts.
One advantage to using wiki pages over Web Part pages is that you can upload your media file and display it in your page without leaving the page.
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One of the most common aspects of SharePoint 2013 administration is adding a user to a site. This walkthrough takes you through sharing your site with other users.On the home page of your site, click the Share button.The Share button is located in the upper right corner of the page.
Check to see with whom the site is currently shared.
SharePoint
A Web Part is an individual component of content that can be placed on a SharePoint page, in either a zone in a Web Part page or in Rich Content areas of the Wiki Content page. Web Parts can be moved, added, and deleted, framed by borders and titles, and closed and reopened, depending on your need.
In a team site, you may place Web Parts on your home page for your users to read and access items from your apps, such as announcements, documents, links, calendars, and contacts.
SharePoint
Your Newsfeed hub is an aggregation of SharePoint activity such as news, mentions, and likes. When you click the Newsfeed tab, you’re presented with a dashboard of your relationships and connections throughout the organization. In addition, you can see which hashtags are trending and how many people, documents, sites, and tags you are following.
SharePoint
Wikis often include a way to categorize pages, and SharePoint wikis are no different. By default, the wiki library includes an Enterprise Keywords field that allows you to enter freeform keywords or tags on your wiki page.
These tags can be displayed in a tag cloud, a visual representation of tags that indicates how often they occur in relation to each other and can help users find content they are interested in.
When you choose the columns to display in your SharePoint view, you see many columns that are usually behind the scenes, including Edit menu options.
Column options include
Edit (Linked to Edit Item): Displays an icon that a user can click to edit the item. This column is useful when you don’t want to display the Title column.
SharePoint
For some who have used different versions of SharePoint over the years, it may be familiarity that keeps you using a Web Part page. Converting previous sites to the new version may be a factor as well. However, the need for creating rich content pages in a collaboration site is now better served by the Wiki Content page.
A wiki page is designed to be intuitive and easy to get up and running with SharePoint pages. A wiki page is similar to an Office Word document. You place the page in Edit mode and start adding content.
Just like a Word document, you have the Ribbon at the top to format text and insert items. And when you want to get advanced and modify the HTML, all you need to do is click a button to edit the source code.
SharePoint
The SharePoint 2013 gallery contains more than 80 Web Parts, as well as List View Web Parts created for any Library or List-based apps that you’ve made. In addition, your company may create custom Web Parts or purchase them from third-party vendors.
Your company may purchase or create additional Web Parts. Companies may also modify some Web Parts, such as the Content Editor Web Part, to disallow certain styles or JavaScript content.
SharePoint
SharePoint has a few ways to help you enact and enforce content governance policies to define what gets published and under what conditions, how many revisions are retained, and how they’re secured and tracked. Depending on the complexity of your approval process, you can use the standard content approval option, or you can create a more sophisticated — and custom — approval workflow.
SharePoint
Configuring current navigation settings for each SharePoint site is similar to global navigation. You have the same options to automatically show pages and subsites in SharePoint.
You have these options to determine what items appear in the site’s current navigation:
Display the Same Navigation Items as the Parent Site: This option displays the current navigation items using the settings of the parent site.
The navigation options in a SharePoint publishing site allow you to manage both the top navigation and the site’s Quick Launch navigation on one page.
SharePoint enables you to manage the two major kinds of navigation found on most websites:
Primary navigation is what your site visitors use to reach the main areas in your site, no matter where they are in your site.
SharePoint
You can follow SharePoint feeds on the Newsfeed tab. A feed is a stream of content that you follow. You can also tune in to specific sites and documents by clicking the Follow button. The Follow button is in the upper-right corner of a site and in the drop-down list when you click the ellipsis next to a document.
To create a blog in SharePoint, you create a new site or subsite. Take the time to consider where this blog will be located in your site hierarchy.
Although you can change permissions at any level, it may make more sense to have your president’s blog on the main site of your SharePoint intranet (and open to all users of the site hierarchy), but perhaps your manager’s blog should be created as a subsite of your team site (so that permissions can be inherited from the team site).
SharePoint
You create a custom app using the Custom List app. The Custom List app creates a very basic list app that you can then customize for your particular scenario.
Follow these steps to create a custom app:
Click the Settings gear icon and select Add an App. The Your Apps page is displayed.
Click the Custom List app on the Your Apps page.
SharePoint
Adding a Discussion Board app on SharePoint is a very straightforward process. You simply choose the Discussion Board app from the Apps You Can Add page.
You can add as many discussion boards to your site as you like. You might find it beneficial to create a discussion board for each functional area to keep the discussions on topic.
SharePoint
You can use links to connect your Wiki Content pages and Web Part pages in SharePoint. A Web Part page can also be set as the home page.
To create a new Web Part page:
Click the Settings gear icon and choose Site Contents.
Click the Site Pages library or whichever library you want to hold your new Web Part page.
SharePoint
If you want additional pages in your site that look and function like the homepage, create a new Wiki Content page. Creating a new page of this type is slightly different than creating other content in SharePoint.
You can create a new page in multiple ways, including clicking the Settings gear icon and choosing Add a Page, creating a Forward link in a wiki page, and selecting the New Document command in the wiki library.
Microsoft made some significant changes in SharePoint 2013 to reduce confusion and streamline the product. Creating a new site is a perfect example. Where you could create a site multiple ways in SharePoint 2010, there is now one way in SharePoint 2013.
You create a new site in SharePoint by doing the following:
Click the Settings gear icon and select Site Contents.
SharePoint
A Site Collection is a container for storing SharePoint sites. In SharePoint Online, you create a Site Collection using the Office 365 Administration interface. Using SharePoint Online is nearly identical to using SharePoint that has been installed at your local organization. The only difference is that Microsoft manages SharePoint in its own data centers in the Online version and you access the application over the Internet.
SharePoint
You have two options for removing a Web Part from your SharePoint page — closing or deleting. Closing a Web Part leaves the Web Part on the page so you can enable it again for future use. Deleting the Web Part removes the Web Part from your page (but doesn’t delete it from SharePoint).
To close or delete a Web Part from your page, click the Web Part menu, and choose Close or Delete.
SharePoint
You want to display your SharePoint app data with other text and Web Parts in multiple locations, such as team site home pages, Web Part pages, or publishing pages. In these situations, you don’t want your users to interact with the app itself with all the editing options. You just want them to see several columns to access a document or view an item.
SharePoint
In addition to the apps that come with SharePoint, you can also add apps from third parties. These third-party apps appear in the SharePoint Store. If you’re using SharePoint Online, then you have access to the full store. If you’re using SharePoint On-Premise, then your local IT administrators may have locked down the apps that you can add for security reasons.
SharePoint
Editing Web Part properties in SharePoint is pretty straightforward. Experimenting is the key. The most commonly used sections are located at the top of the tool pane: Selected View, Toolbar, and Appearance. Many users don’t realize how much they can enhance the user experience with the Web Part by using the options available.
SharePoint
You can use the filtering options of views in SharePoint to limit the items displayed. You can choose which columns to filter on and how to apply the filter. You can use filters to display app data where a certain column is equal to some value or not equal to some value, or where an item was created between certain date ranges.
SharePoint
The sheer number of digital documents can be beyond comprehension. The SharePoint SkyDrive site aggregates all the documents that you are following into a single dashboard.
SharePoint is a product that was developed from the beginning to help manage digital content. As each team begins using SharePoint, it can become burdensome to navigate to each site and monitor each document.
SharePoint
Already have data in a spreadsheet that you want to be a SharePoint app? You’re halfway there! All you need to do is import it into SharePoint as an app.
Before you start, make sure you do the following:
Clean the spreadsheet. Make sure your spreadsheet looks like a table, with no blank columns or rows.
Make sure your spreadsheet has headers.
Although you can choose from many different site templates when you create a SharePoint website, the most popular is the Team Site template. A website created using the Team Site template is designed with a number of useful features for teams. (Hence the template name, Team Site.)
When you first open your new team site, you can do a number of things right out of the gate.
SharePoint
Datasheet views are great for performing bulk updates on items and document properties in SharePoint 2013. A Datasheet view displays app data in a web-based spreadsheet in SharePoint.
With Datasheet views, you can
Support most column types including Text, Choice, Date, Number, and Lookup columns. Datasheet views don’t display with Multiple Lines of Text columns.
SharePoint 2013 includes microblogging functionality similar to Twitter. Using the microblogging capabilities of SharePoint 2013, you can tag other users using the @ symbol and tag topics using the hashtag # symbol.To use the tagging functionality of SharePoint 2013, begin typing your message.Type in the Newsfeed section of your main page.
It’d be naïve to expect that you only need to use two kinds of site navigation in SharePoint. In reality, webmasters and site visitors expect lots of ways to get to content. Content Rollup Web Parts are often used to provide the additional navigation options that you want to see inside your web pages, not just in the header and along the side.
SharePoint
The Discussion Board app in SharePoint shows a number of different views into the discussions: Recent, Unanswered Questions, Answered Questions, and Featured. You can create a new subject or reply to other discussions on the board.
To create a new subject in a discussion board, follow these steps:
Browse to your discussion board.
Creating a blog post, commenting on a post, and liking a post are pretty straightforward. A SharePoint user with permissions to post can click the Create a Post link under Blog Tools and type his post (or copy and paste text from a text editor or Word). The dialog box where the post is typed also allows for adding one or more category labels to the posts.
You can share information within your company in many ways: emails, paper memo or publish a document to your portal. A Blog in SharePoint is the best way to give up-to-the-minute information.
Nothing really compares to a good blog. It’s a bit like reading a book with really short chapters. Your Newsfeed has a link to your own personal blog.
SharePoint
When you delete a document from an app in SharePoint, it isn’t gone forever. Nope. The document just moves to a holding place in your site — the Recycle Bin.
Go ahead and try it. Go to an app and delete a document. You can use the ellipsis menu or the Manage group on the Ribbon to access the Delete command. Either way, you’re prompted to confirm the deletion, and then your document appears in the Recycle Bin.
SharePoint
By default, items and documents in apps appear in the SharePoint search results. You may not want these items to appear in search results, and will want to remove the content.
To keep items and document in apps out of SharePoint search results, follow these steps:
Navigate to the app that you want to remove from search by clicking the Settings gear icon and choosing Site Contents.
If you aren’t a site administrator, then you won’t have permissions to create a new SharePoint site. In this case, you need to request it. Most organizations have a process for requesting a team site. For example, you might send an e-mail request to the SharePoint administrator or fill out a form.
Whatever you have to do to get your SharePoint 2013 team site, get one.
SharePoint
When you select the Edit Web Part command by clicking the Web Part menu (in the far right of the Web Part title), SharePoint opens the Web Part tool pane. In some Web Parts, SharePoint creates a link to this tool pane as part of the placeholder text.
Following is a list of properties in the tool pane common to List View Web Parts:
Selected View: The options in the Selected View drop-down list are dependent on the type of library or list and/or other views you may have created.
SharePoint
The SkyDrive hub is designed as a place to store, organize, and share your personal documents in SharePoint. For example, you might have a carpool list that you’re working on or a potluck spreadsheet. You might also be working on business documents that don’t really fit into any specific app in SharePoint. Your personal SkyDrive is the catch-all place you can store it.
Most SharePoint 2013 apps are based on lists. Creating your very own SharePoint app may sound a little daunting, but creating and customizing an app couldn’t be easier. The easiest way to create your own app is to start with a Custom List app and then customize it for your particular need.Click the Settings gear icon.
SharePoint apps based on libraries let you store and share files securely, and they also add features that help you manage things such as document workflow (the processes that let people edit, comment on, and approve documents) and version histories (what happened to a file, and who did what).
Although file shares give you one path through folders to your document, SharePoint library apps give you other paths to expose content.
A SharePoint site without any users is a bit pointless. You can share your site in a number of different ways. For a Team Site, the easiest way is to click the Share Your Site tile on the Pop-Up app on the main page. You can also share your site by clicking the Share button at the top of the screen.
If you don’t have permission to share access to the site, then you won’t see the Share button.
Tags are keywords that you assign to content. Tagging pages to share with others is social bookmarking, and it’s very popular on the web and is easy in SharePoint. If you’ve ever used a site like Delicious, you already know how social bookmarking works.
As more people assign the same tags, tags become a way to navigate to similar content.
SharePoint
To help you keep track of your sites, the Sites tab in SharePoint aggregates all the sites you follow. In addition, the Sites tab allows you to create new sites and even suggests sites that you might be interested in following based on the sites you currently follow. In other words, the Sites tab is a one-stop sites shop and a sites dashboard.
Versioning in SharePoint 2013 can be turned on for each list-based or library-based app individually. One note of caution is that versioning can use an excessive amount of storage space in the database, so use it only as necessary. By default, versioning is turned off.Navigate to the app where you want to turn on versioning.
SharePoint
By default, content approval in SharePoint is turned off and (usually) any user with Read access can see Draft items in most apps. Sharepoint sites created with the publishing site template, however, already have content approval turned on in the Pages app.
To turn on and configure content approval, follow these steps:
Navigate to your app’s Settings Page (Library Settings or List Settings) and click the Versioning Settings link.
SharePoint
When you have a single document to upload to an app in SharePoint, you can do so easily through the browser. The easiest way is to simply drag the file onto the app and drop it.
Drag and drop doesn’t work with all browsers. When you have the app open, you should see the text + New Document or Drag Files Here. If your browser doesn’t have the ability to drag and drop files, you see only the + New Document link.
Users can make Ad Hoc views in any Standard or Datasheet views in SharePoint 2013by using the headers of the columns to sort and filter the data on the fly. These ad hoc changes aren’t saved with the app the way defined views are. Helping your users be productive by using these ad hoc options may involve training tips or help support.
SharePoint uses groups to manage the process of granting someone access to the content in a site. Each SharePoint group maps to a set of permissions that define the tasks that a user can perform.
Most users fall into one of SharePoint’s three default groups:
Site Visitors: Grants read-only access to the site and allows users to create alerts.
SharePoint
Office Web Applications is a sister product to SharePoint that enables you to view and edit documents in the browser. Office Web Applications is installed separately from SharePoint, and then configured to provide the in-browser document capability to SharePoint.
Office Web Applications is available with Office 365 and is already configured to work with SharePoint Online (because Microsoft engineers did this for you).
SharePoint
To access your team site, you use a web browser, such as Internet Explorer, Google Chrome, or Mozilla Firefox. You need the web address or URL of your team site, which you can get from your primary SharePoint administrator or IT department. You also need a network user account with permissions to access the team site.
SharePoint
Unlike SharePoint’s predefined apps, your custom app has only one column when you first create it — the Title column. Unfortunately, you can’t delete the Title column or change its data type, but you can rename it, hide it, or make it not required.
To rename the Title column:
Click the List Settings button on the List tab of the Ribbon.
SharePoint 2013 introduces Managed Navigation which allows you to drive SharePoint navigation based on managed metadata. Managed metadata is hierarchal in nature and is managed at the site collection level.
In many cases, people wanted more control over the site navigation than SharePoint provided out of the box.
The Search section in SharePoint is where you manage all the search functionality for your site. Search can be an incredibly powerful productivity tool. It’s worth spending the time to discover the capabilities of SharePoint search.
The Search section contains the following links:
Result Sources is a settings page where you define where SharePoint search should look for content.
Microsoft SharePoint Server 2013 provides a web-based platform that lets your organization be more productive and competitive. With SharePoint 2013, you can manage content, publish information, track processes, and manage your overall business activities. In addition, SharePoint 2013 provides social features such as microblogging, feeds, likes, mentions, and hashtags to get everyone in your organization on the same page and communicating effectively.
A web page is a document that is displayed in your web browser. The only difference between a web page and a regular text document is that a web page has special markup that tells the web browser how to display it. SharePoint takes the details of the special markup and throws it behind the scenes. What you are left with is a few different types of pages you can add to your SharePoint sites:
Wiki page: Also known as a content page.
SharePoint
SharePoint security is a broad topic. In SharePoint, you can create groups, add roles, and set permissions. You can add users to those groups and set permissions for sites and apps. The Users and Permissions section of the Site Settings page is where you administer SharePoint security.
The Users and Permissions section contains links to the following settings pages:
People and Groups: Click to view settings for all the users in your site.
The reason you have a SharePoint site is that you and your team are using it, and a big part of using a site is being able to read it.
The following common checkpoints for websites might apply to your site look choices or perhaps your content on the team site pages as well:
Make sure there is a strong contrast between the background colors and the text.
SharePoint is called a web platform, as opposed to just a website, because of the sheer amount of functionality and capabilities it includes. In fact, if you already administer a SharePoint website, you can easily create a new website right within the existing website.
You can also develop websites with an extraordinary amount of functionality without writing a single line of code.
SharePoint
A site collection is a container for multiple sites. SharePoint allows organizations to delegate different levels of administration. For example, you might be a site collection administrator, and there might be an administrator for each site. This delegation of duty is important for offloading the work required to keep a large number of websites running smoothly.
SharePoint
The Look and Feel section of the Site Settings page includes links for managing things like the color, title, and landing page. You can easily change a number of things to customize your site and make it your own.
The Look and Feel section of the Site Settings page is a perfect lesson in SharePoint frustration.
SharePoint 2013 is a massive and complex product. Not only is SharePoint itself complicated but it also relies on a whole series of other technologies to make the magic happen.
The SharePoint 2013 technology stack consists of
Computer servers: At the root of any software system is a physical device called a server.
Column validation options allow you to define additional limits and constraints for your data. For example, you may want to ensure that a value in one Date column occurs after another Date column. (So for example, column validation can ensure that the date in the Date Finished column can’t be earlier than the date in the Date Started column — you can’t finish a project before it’s begun!
SharePoint provides six predefined formats for creating new views. Views can be used to customize the display of the information in apps. Views help users find or focus on certain data in the app without having to see everything, all the time.
These formats jump-start your view creation experience by determining how information appears on the web page:
Standard: This is the default view when you first access an app.
Nowadays, virtually all web sites publish a syndication feed, or RSS feed, of their site’s content. SharePoint 2013 sites are no different. In fact, every app in SharePoint can publish an RSS feed.
You can even create RSS feeds based on views, which means you can filter what gets published to the RSS feed. If you subscribe to the feed, you’re pulling the information.
Each SharePoint app comes with at least one view, the All Items view, which is a public view available to app users. Document Library apps start with the All Documents view. Certain apps come with several more predefined views, such as the Discussion Board app, which has special views for showing threaded discussions.
SharePoint 2013 is especially powerful in handling content. Content is a fairly simple concept. When you create a Word document or an Excel spreadsheet, you generate content. If you develop a web page for your colleagues to admire, you generate content.
Even if you just pull out a pencil and paper and start writing, that’s content.
A common theme throughout SharePoint is reusability. The Web Designer Galleries is where you manage all these reusable components. In SharePoint, reusability takes the form of things like data containers, templates, layouts, and solutions.
The components are stored in galleries and are designed to hold the pieces you use when designing your websites.
Microsoft represents SharePoint 2013 as a “business collaboration platform for the enterprise and web.” Maybe you’re a whiz at Word or a spreadsheet jockey with Excel. Going forward, you’re going to have to be just as good at SharePoint to get the most out of your desktop Office client applications.
Microsoft continues to integrate functionality that used to be locked up in client applications, or not available at all, with SharePoint.
The predictability of cost and time to implement are why SharePoint Online and other cloud solutions are becoming so popular. They reduce complexity and provide a fixed and certain cost on a SharePoint platform that is guaranteed to follow best practices.
Putting a complex computer platform in place is difficult.
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