Combining Documents in WordPerfect 12 - dummies

Combining Documents in WordPerfect 12

By Margaret Levine Young, David C. Kay, Richard Wagner

Each WordPerfect document lives in its own cozy little file on your hard drive. But sometimes you want to break down the walls between your documents and get them together, throw a little party, or whatever.

Suppose that one of your documents contains a standard description of the product you sell — chocolate-belly futures. Then you create a new document in which you begin a letter to a prospective client. You realize that you want to include the product description in your letter.

Inserting one document into another one

Follow these steps to insert one document into another:

1. Move your cursor to the location where you want the text from the other file to appear.

For example, move the cursor to the point in your letter where you want to wax eloquent about chocolate-belly futures.

2. Choose Insert, File.

WordPerfect displays the Insert File dialog box, which looks suspiciously like the Open File dialog box and half a dozen other dialog boxes that have to do with files.

3. Find the name of the file you want to insert in the current document.

To find the file, use the Look In drop-down list and search in the folders that appear.

4. Click Insert or double-click the filename.

WordPerfect opens the file, sticks its contents into the current document right where your cursor is located, and pushes down any text that comes after the cursor.

You can insert more than one document into the current document. WordPerfect has no limit to the number of other documents you can stick into the current one, but you are limited by the amount of hard drive space and memory you have in your computer.

WordPerfect doesn’t keep track of where inserted text comes from. For example, after you insert Document A into Document B, its text is now considered part of Document B. Therefore, if you change the text of Document A in its original location, that change does not ripple to Document B. If you want the inserted text to change with its source document, you want linked documents. WordPerfect can do that; you choose File, Document, Subdocument.

Saving a chunk of text as a separate document

You can also do the reverse of inserting text — you can save part of the current document in a new, separate file. Suppose that you write a letter that contains a terrific explanation of how to make gooseberry pie (your specialty). Now you want to save your recipe in its own file, as shown in these steps:

1. Select the text that you want to save separately.

2. Click the Save button on the toolbar.

Or press Ctrl+S or choose File, Save. WordPerfect notices that some text is selected and displays the Save dialog box.

3. To save the selected text in its own file, click Selected Text and then click OK.

WordPerfect displays the usual Save File dialog box so that you can tell it the filename you want to use for the selected text. You might call the selected text Gooseberry Pie.wpd, for example.

4. Click Save to create the new document that contains the selected text.

The text you selected also remains in the original document — that is, WordPerfect saves in the new file a copy of the selected text.