Visio 2007 For Dummies Cheat Sheet - dummies
Cheat Sheet

Visio 2007 For Dummies Cheat Sheet

From Visio 2007 For Dummies

By John Paul Mueller, Debbie Walkowski

Using shortcut keys in Microsoft Visio 2007 to work with shapes, perform common commands, and open dialog boxes, along with Visio’s toolbars, will help you quickly and easily create effective diagrams.

Visio 2007 Keyboard Shortcuts for Working with Shapes

Working with icons, or shapes as Visio likes to call them, to enhance your diagrams will go a lot quicker if you use these handy Visio 2007 shortcuts. This guide shows you the keyboard combination and job it does:

Ctrl+A Select all shapes
Ctrl+C Copy
Ctrl+D Duplicate selected shape
Ctrl+G Group selected shapes
Ctrl+H Flip selected shape horizontally
Ctrl+J Flip selected shape vertically
Ctrl+L Rotate shape left
Ctrl+R Rotate shape right
Ctrl+Shift+F Bring selected shape to the front
Ctrl+Shift+B Send selected shape to the back
Ctrl+Shift+U Ungroup shapes
Ctrl+V Paste
Ctrl+X Cut
F2 Toggle between a shape’s text box and a shape
F4 Repeat the last formatting command on a new shape
F7 Check the spelling of the current drawing

Common Visio 2007 Keyboard Shortcuts

When you’re working in Visio 2007, take some time to memorize some keyboard shortcuts for common menu commands and you can decidedly speed up your work. Take a look at this chart of Visio keyboard shortcut combinations:

Ctrl+N Open a new blank drawing
Ctrl+O Display the Open dialog box
Ctrl+S Display the Save As dialog box
Ctrl+V Paste
Ctrl+X Cut
Ctrl+Z Undo
Ctrl+Y Redo
Ctrl+F6 Switch between open drawings
F6 Cycle through open stencil windows and the task pane
Alt+Tab Switch between running programs
Ctrl+Shift+left-click Zoom in
Ctrl+Shift+right-click Zoom out
Ctrl+F1 Toggle display of the task pane on and off

Opening Dialog Boxes in Visio 2007 with Keyboard Shortcuts

Check out this list of keyboard shortcut combinations to open specific dialog boxes in Visio 2007 so you can quickly communicate to the computer and get the desired task completed:

Ctrl+K Display Hyperlinks dialog box
Ctrl+O Display Open dialog box
Ctrl+P Display Print dialog box
F1 Display Help pane
F3 Display the Fill dialog box
Shift+F3 Display Line dialog box
F5 Display drawing in full-screen mode
Shift+F5 Display Page Setup dialog box
Alt+F8 Display Macros dialog box
Alt+F9 Display Snap and Glue dialog box
F11 Display Text dialog box
F12 or Alt+F2 Display Save As dialog box
Ctrl+F4 Close active file
Ctrl+F2 Print Preview

Visio 2007 Toolbars

When you open Visio 2007, two toolbars (Standard and Formatting) automatically appear, but a dozen or so toolbars exist that you can easily hide and display as you work in the program. You can save time by using these toolbars (just clicking a button is easier than selecting a menu command) to work in Visio 2007:









Formatting shape




Formatting text