Print and Share Your Pages Documents - dummies

By Mark L. Chambers

You can print your Pages document on real paper, of course, but don’t forget that you can also save a tree by creating an electronic, PDF-format document instead of a printout.

To print your Pages document on old-fashioned paper, follow these steps:

  1. Within Pages, click File and choose Print.

    Pages displays a Print sheet. (Some settings may vary depending on your printer’s specific features.)

  2. Click in the Copies field and enter the number of copies you need.

  3. Select the pages to print.

    • To print the entire document, select All.

    • To print a range of selected pages, select the From radio button and enter the starting and ending pages.

  4. Click the Print button to send the document to your printer.


Besides printing — which is, after all, so passé — you can choose to share your Pages document electronically in a number of ways:

  • Sharing on Apple provides an iWork website, where you can invite others to view and comment on your Pages document, complete with e-mail notifications when a new comment is added. (If you like, you can require a password before visitors to can see anything you’ve shared.)

    Click the Share button on the Pages toolbar to get started, and the site will walk you through the rest of the process.

    You’ll need an Internet connection to use (naturally), as well as an Apple ID and a working Apple Mail account. If you didn’t create an Apple ID when buying your MacBook or installing Lion, you can save the day by clicking the Create New Account button.

  • Sharing through e-mail. Click Share→Send via Mail, and you can choose to add your Pages document to a Mail message in three different formats: as a native Pages document file, as a Word format document, or as a PDF file. After you’ve selected a format, Pages obligingly launches Apple Mail for you automatically and creates a new message, ready for you to address and send!

  • Sharing through iWeb. Again, click the Share menu, but this time choose Send to iWeb. Pages automatically opens the iWeb site you last edited and provides your Pages document as a native Pages document file or as a PDF file. (If your visitors may be using PCs or Linux, choose the PDF option.)

  • Exporting. Don’t forget that Pages can export your work in one of four different formats: a PDF document; a Word format document; an RTF (Rich Text Format) file; or even plain text. Click Share→Export, pick your format, click Next, and select the location where Pages should save the file. Click Export and sit back while your favorite desktop publishing application does all the work.

    To keep your document as close to how it appears in Pages as possible, go with either PDF or Word. Your document will retain far more of your original formatting than an RTF or plain-text document would.