How to Print a PowerPoint Presentation - dummies

How to Print a PowerPoint Presentation

By Faithe Wempen

You may want to print your Microsoft PowerPoint presentation. When you print in PowerPoint, you’re given a choice of the type of printout you want. Here are the choices available:

  • Full Page Slides: A full-page copy of one slide per sheet.

  • Notes Pages: One slide per page, but with the slide occupying only the top half of the page. The bottom half is devoted to any speaker notes you typed into PowerPoint.

  • Outline View: A text-only version of the presentation, structured as an outline, with the slide titles as the top-level outline items.

  • Handouts: Multiple slides per page (2 to 9, depending on your choice of settings), suitable for giving to the audience to take home. (Different numbers of slides per page have different layouts. For example, if you choose three slides per page, the layout has lines next to each slide for the audience to take notes on.)

To print any of these types of printouts, follow these steps:

  1. (Optional) If you want to print only certain slides, select them.

    The easiest view to do this in is Slide Sorter.

  2. Choose File→Print.

    The Print settings appear.

  3. (Optional) If you want to print more than one copy, change to a higher number in the Copies box.

    The default number of copies is 1.

  4. Under Printer, make sure the correct printer is chosen.

    Click the selected printer name and make another choice from the menu that appears if needed.

  5. In the Settings area, if you don’t want to print all the slides, enter the slide numbers in the Slides box.

    Use a dash for ranges (1-3 selects slides 1, 2, and 3, for example) or use commas to separate individual noncontiguous slides.


  6. If you don’t want to print full-page slides, click Full Page Slides to open a menu from which you can choose another option.

    The default is to print full-page slides.


  7. Click the Print button.

    The presentation prints.

If you want to create handouts that can be edited in Word, choose File→Save & Send→Create Handouts. Then follow the prompts that appear to export handouts into Word and print them from there.