How to Search on Autogenerated Attributes in Evernote - dummies

How to Search on Autogenerated Attributes in Evernote

By David E. Y. Sarna

Autogenerated attributes are labels that Evernote places on notes automatically, providing details about their creation, such as the date of creation or update, where a note was created, or the notebook in which a note was saved. Evernote lets you search on those autogenerated attributes.

Searching on autogenerated attributes is no different from searching on attributes you assign yourself.

Evernote creates or updates these attributes automatically every time you create or update a note.

Sort by attributes in Evernote

The autogenerated attributes that you can sort and search on include the following:

  • Title: Sorts by — what else? — the note’s title.

  • Date Created: Sorts by the date the note was created.

  • Date Updated: Sorts notes in order of the most recently updated.

  • Source URL: Sorts by source URL. (If you return to a website often or have a few locations you’re using for research, this option makes life a lot easier.)

  • Size: Lists a range by 100KB (100KB to 200KB, 200KB to 300KB, and so on), making it easier to isolate merged notes, notes with attachments, or notes with images or recordings. Smaller notes are grouped by 10KB or solo because most people don’t tend to have as many of them.

Sort by organization in Evernote

You can also sort on organization of the notes, as follows:

  • Reverse Sort Order: The default is descending order, so choosing this option gets the opposite order from what you usually get for a search. (Every time you choose this option, the search order is reversed.)

  • Show in Groups: If you don’t want your files grouped, you can show them all as stand-alone notes.

The City, State, Country, and Address sorting options display notes with an unknown location first, which isn’t very helpful if the vast majority of your notes don’t have known origins. Most notes created on mobile phones include geolocation information, but notes created on computers don’t.

If you have a notebook that includes only geotagged photos from a phone or a digital camera that captures geolocation information or uses an Eye-Fi card, using one of these sorting options can be very helpful indeed.

After the notes are reordered as you like, you can do anything you want with them: e-mail them, print them, move them, and so on. Using one of the previously mentioned sorting options is just another way to view your note collection.