How to Scan into Evernote on a PC

By David E. Y. Sarna

You can create a note in Evernote from scanned documents in several ways. The method you use doesn’t necessarily depend on what computer you have. You must have a scanner for these steps to work, of course.

If you have a scanner but no software (it does occasionally happen), you can find and download several programs to use. Make sure to read the information on them for compatibility with your computer before you download.

Scanning into Evernote on a PC

Scanning into Evernote is as varied as the number of scanners out there, but you can generally apply the following instructions to most scanners.

Before you scan your first note, you should spend some time making sure that your scanner is set up properly and ready to go.

To scan a note into Evernote, follow these steps:

  1. Find your scanner settings (located in Control Panel or a stand-alone program).

  2. Look for a way to configure the hardware buttons on the scanner.

  3. Set a button to launch Evernote by pointing it to Evernote.exe (in most cases, in C:Program FilesEvernote).

  4. Save the settings.

  5. Start scanning.

    Evernote knows what to do with files sent to it from a scanner, such as image or PDF files. If Evernote isn’t running, it launches and creates a new note from the received file.

Evernote-compatible scanners

If you’re looking to buy a new scanner, and you plan to use Evernote a lot, consider purchasing one that’s Evernote-compatible. The following list includes some that you may want to investigate:

  • ScanSnap Evernote Edition: ScanSnap Evernote Edition, produced by Evernote and Fujitsu, automatically rotates, de-skews, detects color and multiple pages, scans front and back, and saves pages into Evernote. Everything you scan is organized and autofiled into the appropriate notebook (documents, receipts, images, or business cards) for easy searching and syncing.

  • imageFormula P-150: This scanner can run up to 15 pages of scans at a time. After just a few seconds of working in the optimization menu, you can make Evernote your default location for scans. From then on, everything goes into Evernote without your doing anything more than adding the page and pressing Scan.

  • Doxie: This ultra-portable, fully automatic scanner scans directly to Evernote. Just insert your paper, and Doxie sends your scans right into Evernote to share, sync, and access on the go.

  • HoverCam: This scanner combines a scanner and a camera, and enables you to take high-resolution image scans in less than a second. Using the HoverCam Flex software, you can send your scans to your Evernote account with a single click.

Scanning handwritten notes

Scanners usually save images as PDF files or JPEG files. Many scanners also are bundled with software that can do optical scan recognition for you, too. None of this software processes handwritten text, but Evernote can help. If you’re scanning pages of printed or handwritten notes, Evernote’s image-recognition servers can read them and make them searchable.

Image recognition on the Evernote servers can take time (less if you’re a Premium subscriber); don’t expect to discover that your scanned notes are searchable immediately after you synchronize. Eventually, though, scanned notes are read and are made searchable via the Evernote indexing system.

Currently, Evernote’s indexing system processes images, PDFs, and digital-ink documents. For Premium and Business users, any attached document, presentation, or spreadsheet created using Microsoft Office and iWork also shows up in your search results.