Proofread and Correct with Playback in NaturallySpeaking - dummies

Proofread and Correct with Playback in NaturallySpeaking

By Stephanie Diamond

Voice playback is a nice feature for proofreading and editing your documents. Dragon NaturallySpeaking provides convenient buttons on the DragonBar and hotkeys on the keyboard for controlling the playback feature as you proofread.

Note that playback doesn’t work for text entered in the following ways:

  • Text that has been typed in

  • Text that you didn’t dictate in the first place

  • Text that you dictated, but later moved

To hear such text, use the NaturallySpeaking text-to-speech feature instead.

You can extend the DragonBar to reveal the Extras Bar by saying, “View Extras Bar” or “Hide Extras Bar” or by clicking on the up arrows.

When you are ready to proofread your document and correct NaturallySpeaking errors, follow these steps:

  1. Select the text you want to proofread.

    For instance, say, “Select Document,” or select text by using your mouse.

    You can select and play in one command by saying a command like “Play Document” or “Play Paragraph” instead. You can then skip to Step 3.

  2. Say, “Play That.”

    Or press Ctrl+Shift+S or click the Play button on the toolbar shown in the figure.

     The Dragon NaturallySpeaking toolbar.

  3. Scan the text with your eyes as your dictation plays back.

    At this point, poise your finger over the minus (–) key on the numeric keypad. (The numeric keypad is usually on the far right end of your keyboard.) Strike this key quickly when you hear an error! To help you follow the text, a yellow arrow points as it continues reading.

  4. When you come to a NaturallySpeaking error, press the – (minus) key on the numeric keypad of your keyboard.

    The playback stops and the Correction menu box pops up, displaying the last four spoken words. (Clicking the Correction button on the DragonBar does the same thing as the minus key.)

    You must press the minus key within four words or punctuation marks of when you hear the error, or you will overshoot the error.

  5. Choose the correct interpretation from the list in the Correction menu box.

    When you make your choice, the Correction menu box closes and playback continues immediately. Continue correcting errors as in Steps 4 and 5 until you reach the end of the text to be played.

If you press the minus key too late, you’ll overshoot the error. That is, the Correction menu box displays a phrase after the one you want. Here are a few solutions for that issue and other related problems:

  • If you realize you have overshot the error, but still haven’t pressed the minus key, press the left-arrow key (one of the navigation keys on the keyboard). This backs NaturallySpeaking up by about eight to ten words. Press the left-arrow key repeatedly until you catch the phrase you want. Alternatively, you can click the Begin Rewind button (with the< symbol) on the toolbar.

  • If you have already pressed the minus key and the Correction menu box pops up with the wrong phrase in it, first click Cancel or press the Esc key on your keyboard to exit the Correction menu box. Then press the left-arrow key to skip backwards.

  • Keep in mind that when you click the minus key, the Correction menu box displays only the last four words (or punctuation marks). If playback is already more than three words ahead of the error, press the left-arrow key to skip backwards.

  • A secret (well, undocumented) alternative to the minus key in the DragonPad is the down-arrow key (among the navigation keys on your keyboard). Many find this key to be more convenient, because it’s next to the left-arrow key. You can also change the hotkey for corrections to any key you like, using the Tools→Options command in NaturallySpeaking.