How to Edit and Format Text using NaturallySpeaking - dummies

How to Edit and Format Text using NaturallySpeaking

By Stephanie Diamond

Dragon’s Natural Language Commands bring to Word all the editing and formatting features of the NaturallySpeaking DragonPad. Here’s an overview of those features and a couple of examples of the verbal commands each uses:

  • Ordinary cursor control commands (Go To Top or Move Back Three Words)

  • Ordinary selection (Select Paragraph or Select Previous Three Words)

  • Through (Select <beginning text> Through <end text>)

  • Correction (Correct That or Correct <text>)

  • Insertion (Insert Before <text> or Insert After <text>)

  • Cut and paste (Copy That or Paste That)

  • Deletion (Delete That or Delete Previous Character)

Natural Language Commands for editing in Word are just what you would expect. Just say something and see if it works.

Here are some familiar ones:

  • Undo/Redo: You have the same Undo That command in Word that you have anywhere with NaturallySpeaking. (You don’t have a Redo command, but you can always say, “Press Ctrl+Y,” instead.)

  • Selection: The basic form of the command is Select <text>, where <text> is text you can see. You can also use Select All to select the whole document.

  • Cut, Copy, and Paste: You enjoy the same Cut That, Copy That, and Paste That commands you do elsewhere with NaturallySpeaking. Likewise, you have the Copy All command for copying the whole document.

  • Find and Replace: To use Find or Replace when in your document, you just say, “Find” or “Replace,” and the Find/Replace box opens. You can also verbally press the hotkey: Press Control F (for Find) or Press Control H (for Replace). You can also say, “Find and Replace” as a single command.

  • Go To: You can “go to” places (move the cursor) just as you can in any other application served by NaturallySpeaking. The commands include such favorites as Go To Top, Go To Bottom, and Go Back Three Paragraphs.

A convenient way to go to a specific phrase is to use a Full Text Control command. First, say, “Select <phrase> (substituting your word or phrase for <phrase>), then say “Move Right One/ Move left one.” Your cursor is now positioned just after that phrase.

One of the best editing features of Natural Language Commands has nothing to do with the Edit menu. It’s the Move That command. With Move That, you can select text and then say, “Move that down two paragraphs,” for instance.

You can replace the word That with a reference to any number of words, lines, paragraphs, sections, or pages. For instance, you can say, “Move next three paragraphs to bottom of document” or “Move previous three lines up one paragraph.”