Format Text in NaturallySpeaking - dummies

By Stephanie Diamond

The Format menu is where all the formatting stuff hangs out: fonts, indentations, alignments, bullets, and tabs. Like the Edit menu, the Format menu is straightforward if you have used a word processor before. Here are the menu choices that change the format:

  • Font: Choose Format→Font to get a Font dialog box to make your typeface, style, size, and color choices. Or add the Format bar to your screen by choosing View→Format Bar and choose your font on that toolbar.

    You can set font styles of bold, italic, or underline in alternative ways, just as in many other programs. Click the B, I, or U button on the Format bar; or press Ctrl+B, Ctrl+I, or Ctrl+U, respectively. You can choose font color from the Font dialog box or by clicking the Color button (the palette icon) on the Format bar.

  • Indents and alignments: Choose Format→Paragraph to get a Paragraph dialog box. Type in an indentation for the left edge, right edge, or just the first line of the paragraph. (For hanging indents, set a left indent, like 0.5 inch, and then an equal but negative indent, like –0.5, for first line.)

    Click Alignment to choose from Left, Center, and Right alignment. Or if the Format bar is on your screen, click the Align Left, Center, or Align Right button.

  • Tabs: To set tab stops (where the cursor stops when you press the Tab key), choose Format→Tabs. In the Tabs dialog box that appears, type a position (for example, 0.8 inch) in the Tab Stop Position box, and then click the Set button. Continue until you have set all your tabs, and then click OK. Click Clear All to restore tabs to the normal half-inch defaults.

  • Bullets: NaturallySpeaking offers only one style of bullets. To turn bullets on, choose Format→Bullet Style (or click the Bullets button on the Format bar). Repeat that choice to turn bulleting off.

You can also set tab stops on the Ruler. (To put the Ruler bar on your screen, choose View→Ruler Bar.) Just click wherever you want a tab stop. A tiny L-shaped mark appears; you can drag it to any position you like. To remove it, drag it up or down off the ruler.