Format Tables with NaturallySpeaking - dummies

By Stephanie Diamond

You can use Natural Language Commands to create Word tables with up to 20 rows or columns. Use the commands Insert, Make, Add, or Create, as you prefer. You may prefer Insert because it’s the same command you use for other whitespace insertions like spaces, paragraphs, and page breaks. Here are the different forms of commands you can use (using Insert as the example):

  • Insert Table <n> Rows By <m> Columns

  • Insert <n> By <n> Table

  • Insert <n> Rows by <n> Columns

Substitute numbers between 1 and 20 for <n> and <m>. In any of these commands, you can say the columns first and then the rows, or vice versa.

You can leave out either the rows or the columns in any of these commands and then add them later. For instance, Insert Three Column Table leaves out any discussion of rows, and so creates a three-column table with one row.

After you have a table, you can verbally move your cursor around in the table, referring to rows, columns, or cells. Commands use either Move or Go and take forms like these examples:

  • Move Right One Column

  • Move to Next Row

  • Go Down Three Cells

You can move Left, Right, Up, Down, Back, Backward, Ahead, or Forward.

You can add rows or columns using exactly the same sort of command you use to create a table: Insert, Add, Make, or Create. Place the insertion point where you want to add stuff, and speak the command.

You may prefer Insert. You can insert a number of rows or columns or insert a new row or column. Here are a few examples, using my favorite command, Insert:

  • Insert a New Row

  • Insert Five Rows

  • Insert Two Columns

You can select, delete, cut, or copy rows, columns, or cells just as you would words in regular text. For instance, you can use Select Row to select the row your cursor is in, or use Select Next Five Rows.

You can also use Delete Row or Copy Row. Deleting rows only removes the data from the row, not the row itself. To paste a row, column, or cell you have copied, use Paste That; don’t refer to a row, column, or cell in the command.

Inserting, deleting, and pasting by voice works just as it does when you insert, delete, or paste by hand. That is, rows are inserted above the current row; columns are inserted to the left of the current column.