Using iCloud on Your iPad - dummies

By Edward C. Baig, Bob LeVitus

Apple’s iCloud service is more than just a wireless hard drive in the sky. iCloud is a complete data synchronization and wireless storage solution. In a nutshell, iCloud stores and manages your digital stuff — your music, photos, contacts, events, and more — and makes it available to all your computers and iDevices automatically.

iCloud pushes information such as email, calendars, contacts, reminders, and bookmarks to and from your computer and to and from your iPad and other iDevices, and then keeps those items updated on all devices wirelessly and without any effort on your part. iCloud also includes nonsynchronizing options, such as photo stream and iCloud photo sharing and email.

Your free iCloud account includes 5GB of storage, which is all many users will need. If you have several devices (including Macs and PCs) or like saving data in the cloud, you’ll probably find yourself needing more storage; 20- and 200-gigabyte upgrades are available for $1 and $4 a month, respectively.

A nice touch is that music, apps, periodicals, movies, and TV shows purchased from the iTunes Store, as well as your photo stream and iTunes Match content, don’t count against your 5GB of free storage. iBooks don’t count against your 5GB either, but audiobooks do. You’ll find that the things that do count — such as mail, documents, photos taken with your iPad camera, account information, settings, and other app data — don’t use much space, so 5GB may last a long time.

If you’re not using iCloud photo library, you might want to sync your iPad photos with a computer every so often and then delete the photos from the iPad. Otherwise, over time, those photos will take up a lot of space.

If you plan to go PC-free but still want to have your email, calendars, contacts, and bookmarks synchronized automatically and wirelessly between computers and other iDevices, here’s how to enable iCloud syncing on your iPad:

  1. On your Home screen, tap Settings.

  2. In the list of settings on the left, tap iCloud.

  3. Tap Account, and then provide your Apple ID and password (if you haven’t provided it previously).

  4. Tap Done.

    A list of apps appears. Tap any individual on/off switch to enable or disable iCloud sync for Mail, Contacts, Calendars, Reminders, Safari (Bookmarks), Notes, and News.

In the same list are five items that don’t have switches:

  • iCloud Drive: This feature lets iCloud-savvy apps open and save documents and data in iCloud. Your options follow:

    • iCloud Drive: Allow apps to use iCloud Drive.

    • Show on Home Screen: This new option creates an iCloud Drive icon on your Home screen. Tap it and you’ll see all the documents all your apps have ever saved to iCloud Drive.

    • Look Me Up by Email: Tap to see a list of apps that allow other people to look you up by your Apple ID. When enabled, users of the app will be able to look for you by your first and last names.

    • Use Cellular Data: Use cellular data for sending and receiving data from your iCloud Drive. This option is enabled only on Wi-Fi + cellular iPads, of course. You probably don’t want to enable this option unless you are fortunate enough to have an unlimited data plan.

  • Photos: Enable or disable four iCloud services with the by now familiar on/off switches. The options are:

    • iCloud Photo Library: Automatically upload and store your entire photo library in iCloud. The benefit is that you can access all your photos and videos on all your Macs and iDevices. One possible downside: This option could put you over iCloud’s free 5GB limit.

      If you enable iCloud photo library, a pair of mutually exclusive options appear. If you choose Optimize iPad Storage, whenever your iPad runs low on space, your full-resolution photos and videos will automatically be replaced with lower-resolution versions that use less space. Or if you choose Download and Keep Originals, your iPad will download full-resolution versions of every photo and video in your iCloud photo library.

    • Upload to My Photo Stream: Automatically upload photos you shoot with your iPad camera and send them to all your devices when connected to Wi-Fi.

      When Upload to My Photo Stream is enabled, the Upload Burst Photos option appears. Enable it to upload all photos taken in burst mode; disable to upload only favorites from bursts.

    • iCloud Photo Sharing: Create and share albums with other iCloud users, or subscribe to other iCloud users’ shared albums.

  • Backup: Enable or disable iCloud backup, which backs up your photo library, accounts, documents, and settings whenever your iPad is plugged in, locked, and connected to Wi-Fi. Tap the Back Up Now button to initiate a backup, well, now.

  • Keychain: Keep passwords and credit card information you save up to date on all devices you approve. The info is encrypted and can’t be read by Apple.

  • Find My iPad: Tap this option to reveal two choices. The first is Find My iPad, so you can locate, lock, or erase your iPad and prevent anyone else from erasing or reactivating it without your password. The second option, Send Last Location, tells the iPad to send its location when the battery gets critically low.

Tap Storage (near the top of the screen) to manage iCloud storage or upgrade your storage plan. Tap Family (also near the top) to add or remove family members and shared payment methods from your Family Sharing plan.