iPad at Work For Dummies Cheat Sheet - dummies
Cheat Sheet

iPad at Work For Dummies Cheat Sheet

From IPad at Work For Dummies

By Galen Gruman

It’s not always obvious what settings are available to you to modify how your iPad works. For example, you can use Settings to change how the Safari browser protects you from being tracked online or which online calendar’s events are shown in iPad’s Calendar app. This Cheat Sheet gives you a quick rundown of some of the most commonly used settings so that you can find what you need to customize your iPad’s behavior for work.

Using the iPad at Work: Common Buttons and Gestures

The iPad is controlled primarily through your fingers, by moving them on the screen. But you do use some physical buttons to control your iPad. Note that not all gestures are available in all apps or app screens; the word “may” is used to indicate these. Also, four-finger gestures require that you have the Multitasking Gestures switch set to On in the General pane of the Settings app.

Action Result
Press the Home button Returns to the last Home screen. If a Home screen is shown,
moves to the first Home screen.
Double-press the Home button Displays the App Switcher, which should show recently opened
Press and hold the Home button Activates Siri.
Press the Sleep/Wake button If the iPad is awake, this puts the iPad to sleep and locks the
screen. If the iPad is asleep, this awakens the iPad.
Press and hold the Sleep/Wake button If the iPad is on, this shows the Power Off screen. If the iPad
is off, this turns the iPad on.
Press the Home button and Sleep/Wake button simultaneously Takes an image of the current screen and places it in the
Photos app.
Tap May select the object or make a field active.
Tap and hold May open a contextual menu.
Tap and hold over text May open the magnifier to enlarge the text under your finger
while held to the screen.
Tap at the top of a screen May scroll the contents back to the top.
Double-tap May zoom the screen in or out.
Flick (a short horizontal slide of a finger) May scroll a list or page. May reveal Delete or other onscreen
buttons (such as over a message).
Swipe (a longer slide of a finger) Scrolls a list or page in the direction of the swipe.
Swipe down from the screen edge Opens the Notification Center in an app or Home screen.
Swipe up from the screen edge Opens the Control Center in an app, Home, or Lock screen.
Swipe left from the screen edge May go back to the previous window, tab, page, and so on.
Swipe down From a Home screen, opens the Spotlight search facility.
Four-finger swipe up Opens the app switcher.
Four-finger swipe left or right In an app screen, moves you to the next or previous app.
Pinch (pulling a finger and thumb closer together) May zoom out (show more of the contents).
Expand (pushing a finger and thumb further apart) May zoom in (show a close-up of a portion of the
Four-finger pinch (pulling a thumb and three fingers closer
In an app, closes the current app and returns to the Home
Twist two fingers (or a finger and a thumb) May rotate the contents.

Common Siri Controls for Using the iPad at Work

When using your iPad at work, Siri is remarkably adept at figuring out your questions and then performing your requested action or doing a web search. Siri recognizes hundreds of phrases, but here are the key ones you can use to control the iPad itself.

Siri requires a live Internet connection to operate.

Command Action Taken
Play song/album/artist Plays the requested music. Optional: Add “shuffled”
to the phrase to shuffle the music.
Open app name Opens the requested app.
Search the App Store for app name Opens the App Store and searches for the requested app.
Take dictation Creates a note in the Notes app using the text you speak.
Show yesterday’s/tomorrow’s/today’s events,
show next week’s events, show last week’s events, and
so on
Displays the calendar entries for the specified period.
Set an appointment with name at date/time Creates an appointment in Calendar as specified.
Text name Sends a text via iMessage to the person indicated, with the
text you then speak.
Email name Creates an email addressed to the indicated person, using the
text you then speak.
FaceTime name Initiates a FaceTime conference with the person.
Check my calendar for name/event/location Search the Calendar app for appointments containing the name,
event, or location.
Look up name Searches the Contacts app for the person and presents all
addresses and numbers.
Set brightness to maximum/minimum Adjusts the screen brightness as indicated.
Make the screen brighter/dimmer Adjusts the screen brightness as indicated.
Do not disturb/turn off Do Not Disturb Turns on/off Do Not Disturb mode.
Airplane mode Turns on Airplane Mode. Note: Siri does
not work in Airplane Mode, so you must disable that mode using the
Control Center or Settings app.
Turn on/off Wi-Fi/cellular data Turns Wi-Fi or cellular data on or off. Note:
Siri does not work without an Internet connection, so you
may have to turn Wi-Fi or cellular data on in the Settings app to
continue to work with Siri.

The Apps that Google, Exchange, iTunes, and Other Accounts Support for Using the iPad at Work

The notion of accounts is a powerful one especially when using the iPad for work. An account lets you sync data across multiple devices, usually through a server or cloud service. The iPad has built-in support for personal information management accounts that can sync data such as email, calendar entries, and notes. But each service supports a different set of the apps that come with the iPad. There are also a few other apps and services listed that are commonly used by businesses.

Account Supported Apps
Exchange (including Office 365) Mail, Contacts, Calendar, Reminders, Notes, OWA, OneDrive,
Office suite, OneNote, Lync
Google Mail, Contacts, Calendars, Notes, Gmail, Chrome, Google Drive,
Google Apps suite, Hangouts, Google, Google+
iCloud Mail, Contacts, Calendar, Reminders, Notes, Photos, Safari,
iCloud Documents, iWork suite
IMAP Mail, Notes
iTunes Music, Podcasts, Videos, iTunes Store, iBooks, App Store
Microsoft Mail (for Hotmail/Outlook.com email), OneDrive, Office suite,
Yahoo! Mail, Contacts, Calendars, Reminders, Notes

Bluetooth Keyboard Shortcuts for Using the iPad at Work

If you use a Bluetooth keyboard with your iPad at work, not only do you get to see your entire screen while you are typing (because the onscreen keyboard won’t display), you also get some computer-like shortcuts to use.

Bluetooth keyboards designed for the iPad typically have a Home button that acts like the iPad’s own Home button, as well as a Search button that opens the Spotlight search facility. Also note that a keyboard may have the Mac’s ⌘ key or (less likely) the PC’s Ctrl key; they do the same thing. Likewise, a keyboard may have the Mac’s option key or the PC’s Alt key; again, they do the same thing.

Shortcut Action
Shift + arrow Selects the text, just as a computer does when you Shift+select
Option + arrow Moves through the document one paragraph at a time (for up and
down arrows) or one word at a time (for left and right arrows)
⌘ + C Copies the selected content.
⌘ + V Pastes the selected content.
⌘ + X Cuts the selected content.
⌘ + B Boldfaces text.
⌘ + I Italicizes text.
⌘ + U Underlines text.
⌘ + A Selects all.
⌘ + Z Undoes the last action.
Option+key Inserts a special symbol, such as Option+G to insert © or
Option+$ to insert ¢. Accented characters are inserted by
pressing Option+key, releasing the keys, and then pressing the key
for the letter to accent, such as Option+E e to insert é.
Note: Some symbols are inserted by pressing
Option+Shift+key. These special symbols and accents use the same
shortcut as they do on a Mac.
Shift + ⌘ + Z Redoes the last action.
Fn + key Controls the iPad’s screen brightness or volume, controls
music or video playback, shows/hides the onscreen keyboard, or
locks/unlocks the screen, depending on what key in the numeric row
of the keyboard is also pressed. (Look for the symbols on those
keys.) This is similar to the use of the Fn key on a Mac’s