Using Palm Mail - dummies

Using Palm Mail

You can use the built-in Palm email program only if you have a desktop mail program with which to synchronize it. You can do many of the same tasks with Palm Mail that you can with your desktop email program, such as read and write messages, reply to messages, and forward messages. However, some popular email features, such as attaching files or reading attached files, aren’t available in Palm Mail. You may be willing to trade those features for the ability to read your email on a bicycle built for two (preferably on the backseat), but the choice is up to you.

To access your Palm email program, tap the Applications soft button to the left of the Graffiti area and then choose Mail. The Inbox screen opens.

Creating a message

Creating a new email message is much like writing a regular paper letter. All you need is an address and a message. Actually, all you need is an address; but sending a message as well is a sign of good manners.

Follow these steps to create a new message:

1. With the mail program open, tap New.

The New Message screen appears. If you know your recipient’s email address by heart, enter that address by using Graffiti, the on-screen keyboard, or an external keyboard like the Palm Portable keyboard. If you do any of these things, skip ahead to Step 7.

If you don’t know your recipient’s address, you can look it up in the Address Book. Continue with Step 2 if you’re in this particular boat.

2. Tap the word To.

The To screen appears.

3. Tap Lookup.

The To Lookup screen appears, as shown in Figure 1, showing the email addresses you’ve entered. It doesn’t show everyone in the Address Book, just those who have email addresses.

Figure 1: If you don’t know your recipient’s email address, you can pick a name from the Address Book on the To Lookup screen.

4. Tap the name of the person to whom you’re sending your message.

The name you tap is highlighted to show you selected it.

5. Tap Add.

The email address of the person you selected appears on the To screen. You can repeat Steps 3 through 5 for each person to whom you want to send copies of the message.

6. Tap Done.

The New Message screen reappears, showing the names of the people to whom you’ve chosen to send your message.

7. To send copies of your message to additional people, tap the line to the right of CC.

CC is highlighted to show that you have selected it. If you know your recipient’s email address, just write it by using Graffiti or the on-screen keyboard. If you don’t know the email address and want to check your Address Book, repeat Step 2 (tap CC rather than To) through Step 6 for each CC addressee you want to add.

8. Tap the line to the right of Subj.

A blinking line (the insertion point) appears, and Subj is highlighted, as shown in Figure 2.

Figure 2: On the New Message screen, enter the subject of your message as you would enter any other text.

If you tap Subj itself, the Subject screen appears. Opening the Subject screen is an extra step you don’t really need to take because you can enter your subject on the New Message screen. If you prefer to use the Subject screen, tap Done when you finish entering your text and continue to Step 10.

9. Enter the subject of your message by using either the on-screen keyboard or Graffiti.

The text you enter appears on the Subject line.

10. Tap to the right of Body.

The insertion point appears, and Body is highlighted.

If you tap Body itself, the Body screen appears. Just as with the Subject line, you don’t really have to take this extra step. If you prefer using this screen to enter your message, just tap Done when you finish and continue to Step 12.

11. Enter the text of your message by using either the on-screen keyboard, Graffiti, or an external keyboard.

The text you enter appears on the screen.

12. Tap Send.

Your message closes and moves to the Outbox.

Even though you’ve tapped Send, your message isn’t on its way to your recipient. Tapping Send simply moves your message to the Outbox. The next time you HotSync your Palm device, everything in the Outbox moves to your desktop email program, which then sends your message.

Reading a message

You already know how busy people at work can look when they’re really reading jokes someone sent by email. Now you can pull the same trick with your Palm organizer if you use Palm Mail. As long as you don’t laugh out loud, people don’t know how much fun you’re having and leave you alone.

Follow these steps to read your messages:

1. With the mail program open, tap the pull-down list in the upper-right corner of the Mail screen to see the list of available folders.

The list includes Inbox, Outbox, Deleted, Filed, and Draft. You can expect to find new messages in the Inbox.

2. Tap the name of the folder you want to view.

The folder you tap appears on the screen, showing a list of messages.

3. Tap the message you want to read.

The text of the message you tap appears.

4. After you finish reading the message, tap Done.

Your message closes, and the list of messages reappears. A check mark appears next to the message you just read.