Cheat Sheet

Word 2013 For Dummies Cheat Sheet

From Word 2013 For Dummies

By Dan Gookin

Word is one of the most used computer programs on the planet. Helping you to compose text is one of the things that computers do well, but that doesn’t make the text-writing chore easier or imply that using Word is simple enough that you don’t need help. So enjoy this Cheat Sheet.

Getting to Know the Word 2013 Screen

Behold Word 2013’s screen. You see the promise of a new document and a bewildering number of buttons and gizmos. Here are the important points to remember:


Understanding the Word 2013 Ribbon

Microsoft Word 2013’s Ribbon presents tabs that you can click to reveal groups of helpful icons. These icons represent command buttons, input boxes, and menus.


Word 2013 Keyboard Command Roundup

Whether you use a phone’s virtual keyboard or the real thing on your computer, word processing remains a keyboard-bound activity. The following tables show how to access Microsoft Word 2013’s commands and functions.

Pressing This Key Moves the Insertion Pointer . . .
Up one line of text
Down one line of text
Left to the next character
Right to the next character
Ctrl+↑ Up one paragraph
Ctrl+↓ Down one paragraph
Ctrl+← Left one word
Ctrl+→ Right one word
PgUp Up one screen
PgDn Down one screen
Home To start of current line
End To end of current line
Ctrl+Home To top of document
Ctrl+End To bottom of document
Basic Editing Commands
Copy Ctrl+C
Cut Ctrl+X
Paste Ctrl+V
Undo Ctrl+Z
Text-Formatting Commands
Bold Ctrl+B
Italic Ctrl+I
Underline Ctrl+U
Double underline Ctrl+Shift+D
Word underline Ctrl+Shift+W
Small caps Ctrl+Shift+K
Superscript Ctrl+Shift++
Subscript Ctrl+=
Clear formatting Ctrl+spacebar
Grow font Ctrl+Shift+>
Shrink font Ctrl+Shift+<
ALL CAPS Ctrl+Shift+A
Font dialog box Ctrl+D
Paragraph-Formatting Commands
Center text Ctrl+E
Left-align Ctrl+L
Right-align Ctrl+R
One-line spacing Ctrl+1
1-1/2-line spacing Ctrl+5
Two-line spacing Ctrl+2
Justify Ctrl+J
Indent Ctrl+M
Unindent Ctrl+Shift+M
Hanging indent Ctrl+T
Un-hang indent Ctrl+Shift+T
Popular Word Keyboard Shortcuts
Help F1
Cancel Escape
Go back Shift+F5
New document Ctrl+N
Open screen Ctrl+O
Print Ctrl+P
Close document Ctrl+W
Quick save Ctrl+S
Repeat Ctrl+Y
Find Ctrl+F
Find and replace Ctrl+H
Insert hard page break Ctrl+Enter
Uncommon (but Useful) Word Keyboard Shortcuts
Go to F5
Show/hide nonprinting characters Ctrl+Shift+8
File screen Alt+F
Styles task pane Ctrl+Shift+Alt+S
Word count Ctrl+Shift+G
Symbol font Ctrl+Shift+Q
Print Layout view Ctrl+Alt+P
Draft (normal) mode Ctrl+Alt+N
Outline mode Ctrl+Alt+O
Split window Alt+Ctrl+S
Track revisions Alt+Shift+E
Commands that Insert Something
Today’s date Alt+Shift+D
Current time Alt+Shift+T
Paste special Alt+Ctrl+V
Footnote Alt+Ctrl+F
Endnote Alt+Ctrl+D
Comment Ctrl+Alt+M

Using Word 2013’s Special-Character Keyboard Shortcuts

Some key combinations insert characters into your Word 2013 document. If you find these characters useful in your day-to-day typing duties, consider using their keyboard shortcuts:

Symbol Name Symbol Keys to Press
Euro Ctrl+Alt+E
Trademark Ctrl+Alt+T
Copyright © Ctrl+Alt+C
Registered ® Ctrl+Alt+R
En-dash Ctrl+minus key on the numeric keypad
Em-dash Ctrl+Alt+minus key on the numeric keypad
Unbreakable space Ctrl+Shift+space
Unbreakable hyphen Ctrl+Shift+- (hyphen)

Word 2013 Tricks to Remember

Here’s a short list of the most helpful Microsoft Word 2013 tricks. Keep these suggestions in mind when you compose a new document:

  • Press Ctrl+Enter to start a new page. This inserts a hard page break, which forces a new page automatically.

  • Press Shift+Enter to insert a soft return. This is useful for breaking a line of text, such as in a document title or an address.

  • Use tabs to line up your text. Never use spaces for this task. One tab is all you need. If you’re inserting more than one tab, you need to reset the tab stops.

  • Always use one tab between columns to line them up. It makes editing the information easier if you have to do it.

  • If you need to change the page formatting in the middle of your document, start a new section.

  • Save your styles in a template! That way, you can use them for new documents you create without having to rebuild all your styles over and over.