How to Make a PDF of a Document in Word 2016

By Dan Gookin

It’s possible to save your Word 2016 document in the Adobe Acrobat document format, also known as a PDF file. This type of electronic publishing is secretly a form of printing your document. Obey these steps:

  1. Finish your document.

    Yes, that includes saving it one last time.

  2. Press Ctrl+P to summon the Print screen.

  3. Click the Printer button.

    A list of available printers appears.

  4. Choose Microsoft Print to PDF.

  5. Click the Print button.

    Nothing is printed on paper, but the document is “printed” to a new PDF file. That requires the use of the special Save Print Output As dialog box.

  6. Choose a location for the PDF file.

    Use the dialog box’s controls to locate the proper folder.

  7. Type a filename.

  8. Click the Save button.

The PDF file is created. The original document remains in the Word window, unchanged by the print-to-PDF operation.

You need a copy of the Adobe Reader program to view PDF files. Don’t worry: It’s free.

Word 2016 document files are considered a standard. Therefore, it’s perfectly acceptable to send one of your document files as an email attachment or make it available for sharing on cloud storage.