Outlook 2013 For Dummies Cheat Sheet - dummies
Cheat Sheet

Outlook 2013 For Dummies Cheat Sheet

From Outlook 2013 For Dummies

By Bill Dyszel

The Outlook 2013 Ribbon has tabs for e-mail, calendars, contacts, and tasks. The tabs let you quickly open new e-mail messages, make or change appointments, search for contacts, and create and mark off tasks. Keyboard shortcuts makes doing something in Outlook 2013 even easier.

Outlook 2013 Mail Home Tab

The Mail Home tab on the Outlook 2013 Ribbon has the e-mail tools for daily e-mail message tasks. The Mail Home tab also files e-mail messages for reference and helps you later find those e-mails. The following image is a key to what each Outlook 2013 Mail Home area does.


Outlook 2013 Calendar Home Tab

The Calendar Home tab on the Outlook 2013 Ribbon lets you choose how you prefer to view your appointments. You can choose among views for a Day, a Week, a Work Week, or a Month. You can also choose a Schedule view for seeing several schedules at once. The following image is a key to each Outlook 2013 Calendar Home tab area.


Outlook 2013 Contacts Home Tab

Outlook 2013 Contacts saves your names and e-mail addresses. From the Ribbon’s Contacts Home tab, you can to create new contacts, change the way you see contacts, or create mail merge documents. The following image is a key to each Outlook 2013 Contacts Home tab area.


Outlook 2013 Task Home Tab

You can schedule and track personal projects and professional projects in Outlook 2013. Buttons and icons on the Tasks Home tab on the Outlook 2013 Ribbon are the tools that help manage your workload. Outlook 2013 offers different views — Completed, Today, and Next 7 Days — to help you prioritize.


Outlook 2013 Keyboard Shortcuts and Hotkeys

Outlook 2013 offers keyboard shortcuts and hotkeys so you can manage e-mail, appointments, calendars, and contacts. The shortcuts in Outlook 2013 help you make appointments, distribution lists, and e-mails. Hotkeys help you use the Save As and spell check commands. You also can switch to Tasks, Notes, a folder list, and more.

This Shortcut . . . . . . Does This
Ctrl+Shift+A Makes an appointment
Ctrl+Shift+C Makes a contact
Ctrl+Shift+L Makes a distribution list
Ctrl+Shift+E Makes a folder
Ctrl+Shift+M Makes an e-mail message
Ctrl+Shift+N Makes a note
Ctrl+Shift+K Makes a task
Ctrl+Shift+Q Makes a meeting request
Ctrl+1 Switches to Mail
Ctrl+2 Switches to Calendar
Ctrl+3 Switches to Contacts
Ctrl+4 Switches to Tasks
Ctrl+5 Switches to Notes
Ctrl+6 Switches to folder list
Ctrl+7 Switches to Shortcuts
Ctrl+8 Switches to Journal
Ctrl+S or Shift+F12 Saves
Alt+S Saves, closes, and sends
F12 Saves as
Ctrl+Z Undoes
Ctrl+D Deletes
Ctrl+P Prints
F7 Checks spelling
Ctrl+Shift+V Moves to folder
Ins Marks complete
Ctrl+F Forwards