Cheat Sheet

MYOB Software For Dummies Cheat Sheet (New Zealand Edition)

You can use MYOB for your business needs quickly and easily through these simple shortcuts. If you need some additional help, many websites offer MYOB support.

MYOB Super Shortcuts

In MYOB, you can use shortcut keys regardless of what else you’re doing at the time. For example, maybe you want to look up a supplier’s phone number in the middle of recording a sale. Simply press the Ctrl key on your keyboard and press the F key to go straight to your Cards List. After you retrieve the info you need, press the Esc key to return to the sale.

MYOB Key or Keystroke Combination Shortcut Result
Ctrl-B Takes you to Receive Payments
Ctrl-D Takes you to Receive Money
Ctrl-E Takes you to Enter Purchases
Ctrl-F Displays your customer and suppliers list
Ctrl-Shift-F Displays the search function
Ctrl-G Takes you to Record Journal Entry
Ctrl-H Takes you to Spend Money
Ctrl-I Displays the Reports menu
Ctrl-J Takes you to Enter Sales
Ctrl-K Takes you to the Bank Register
Ctrl-L Opens up a list
Ctrl-M Takes you to Pay Bills
Ctrl-N Starts a new company file
Ctrl-O Opens a new company file
Ctrl-P Print what’s on screen
Ctrl-R Tells you about debits and credits
Ctrl-T Takes you to your To Do List
Ctrl-Y Takes you to Find Transactions
F1 Display Help menu

Shortcuts to the Command Centres in MYOB

You can get straight to the command centre of your choice in MYOB. Press the Ctrl key on your PC while pressing one of these numbers — and off you’ll go to the command centre of your desire!

Keystroke Combination Shortcut Result
Ctrl-1 Accounts command centre
Ctrl-2 Banking command centre
Ctrl-3 Sales command centre
Ctrl-4 Time Billing command centre
Ctrl-5 Purchases command centre
Ctrl-7 Inventory command centre
Ctrl-8 Card File command centre

How to Change Text and Dates in MYOB

You can copy and paste text in MYOB as you would in any word processor. Here are the shortcuts:

Keystroke Combination Shortcut Result
Ctrl-A Selects all highlighted text
Ctrl-C Copies text
Ctrl-V Pastes text
Ctrl-X Deletes or cuts text
Ctrl-Z Undoes the last bit of text you have written (sometimes!)

You can also change dates easily and quickly. While the date is highlighted, try the following:

Keystroke Combination Shortcut Result
T Changes the date to today
+ (plus sign) Shifts the date forwards by one day
– (minus sign) Shifts the date backwards by one day
= (equals sign) Brings up a calendar

How to Use the ALT Key in MYOB

MYOB commands include an underlined letter. This underline appears once you press Alt in that command centre. To execute this command, press the Alt key followed by the relevant letter.

Here are two examples:

  • In the Banking command centre, Alt+A becomes Reconcile Accounts

  • In the Inventory command centre, Alt+A becomes Auto-Build Items

How to Move Around in MYOB

In MYOB, you can move forward and backward through every window my learning to love your computer’s Tab key. It’s so much easier and quicker than using your mouse.

Keystrokes Shortcut Result
Shift+Tab Moves backwards to the previous field
Enter or Tab Moves forwards to the next field
Alt+F4 Quits and packs up
Esc Takes you out of wherever you are
Ctrl+Tab Cycles through open windows

Websites That Offer MYOB Support

Many websites offer help for using MYOB and for running your own business. Here’s a list of places to start:

  • MYOB website

    The official company website for all things MYOB-related.

  • Official product help

    The official company website for product help.

  • MYOB Community

    MYOB official community forums, where you can post questions, ideas and more.

  • my.myob.co.nz

    Notice the absence of ‘www’ in front of this website address. Log in here to view your MYOB account, set up bank feeds or change subscription details.

  • Help for MYOB, QuickBooks, and Your Small Business

    The author’s website offers a free MYOB forum board, and lots of other tips and resources.

  • New Zealand business support

    Everything you need to know about starting a business in New Zealand.

  • Inland Revenue of Department

    The official Inland Revenue of Department website for resources.

  • New Zealand at Work

    The official website of Ministry of Business, Innovation & Employment for lots of tips and resources on Employment Relations, Health and Safety and more.