How to Create a New Event on Your Nexus 7 - dummies

How to Create a New Event on Your Nexus 7

Nexus 7 comes equipped with a Calendar App. The key to making the calendar work is to create events: appointments, things to do, meetings, or full-day events such as birthdays or colonoscopies. To create a new event, follow these steps in the Calendar app:

  1. Select the day for the event.

    Or if you like, you can switch to Day view, where you can touch the starting time for the new event.

  2. Touch the Add New Event button.

    The New Event screen appears. Your job now is to fill in the blanks to create the new event.

    The more information you supply, the more detailed the event, and the more you can do with it on your Nexus 7 as well as on Google Calendar on the Internet.

  3. Choose a calendar category for the event.

    Touch the colored calendar text atop the screen to choose a calendar category.

    Calendar categories are handy because they let you organize and color-code your events. They’re confusing because Google calls them “calendars.” Think of them as categories. Some people have different calendars (categories) for personal and work schedules, government duties, clubs, and so on.

  4. Type an event name.

  5. Type a location for the event in the Where field.

    Adding an event location not only tells you where the event will be located but also hooks that information into the Maps app. Type information into the event’s Where field just as though you’re typing information to search for in the Maps app. When the event is displayed, the location is a link; touch the link to see where it is on a map.

  6. Set the meeting duration.

    Because you followed Step 1, you don’t have to set the date (unless the event is longer than a day). Touch the time menu buttons, if necessary, to adjust when the event starts and stops.

    When the event lasts all day, such as a birthday or your mother-in-law’s visit that was supposed to last for an hour, touch the All Day check mark.

  7. Specify whether the event repeats.

    Touch the Repeat button to set up a recurring schedule. For example, if your meeting is held every month on the third Wednesday, touch the menu button by the Repetition item and choose that option.

    When you have events that repeat twice a month — say, on the first and third Mondays — you need to create two separate events, one for the first Monday and another for the third. Then have each event repeat monthly.

  8. Set whether the event has a reminder.

    The Calendar app is configured to automatically set a reminder ten minutes before an event begins. If you prefer not to have a reminder, touch the X button by the Reminders item to remove the reminder.

    You can set additional reminders by touching the Add Reminder button. Change the reminder time by touching the menu button and choosing a new time value.

    Reminders come in two flavors: notifications as well as Gmail messages.

  9. Fill in other fields, if you like.

  10. Touch the Done button to create the new event.

    The Done button has a check mark by it, and it’s located in the upper-right corner of the New Event screen.

The new event appears on the calendar, reminding you that you need to do something on such-and-such a day.

  • You can change an event at any time: Simply touch the event to bring up more information and then touch Choose Edit from the top of the screen to modify the event.

  • To remove an event, touch the event to bring up more information, and touch the Delete button in the upper-right area of the screen. Touch the OK button to confirm.

  • It’s best to manage the various calendar categories using a computer to access the Google Calendar website. You can view and select various calendar categories from within the Calendar app: Touch the Menu icon button and choose the Settings command. Choose your Gmail account to see the list of calendars available. You can add or remove blue check marks to show or hide the various calendar categories.

  • It’s necessary to set an event’s time zone only when it takes place in another time zone or when an event spans time zones, such as an airline flight. In that case, the Calendar app automatically adjusts the starting and stopping times for events, depending on where you are.

  • If you forget to set the time zone and you end up hopping around the world, your events are set according to the time zone in which they were created, not the local time.

  • Use the Repetition item to create repeating events, such as weekly or monthly meetings, anniversaries, and birthdays.

  • Reminders can be set so that the tablet alerts you before an event takes place. The alert can show up as a notification icon (shown in the margin), or it can come in the form of a new Gmail notice (which has its own alert). Pull down the notifications and choose the calendar alert. You can then peruse pending events.