Project 2016 For Dummies
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Filters in Project 2016 work similarly to the Zoom feature in a word processor: They give you a close-up look at various aspects of your plan and help you spot clues about problems, such as overallocated resources. You can set a filter to highlight tasks or resources that meet certain criteria or to remove from view any tasks or resources that don't meet the criteria.

Project provides predesigned filters that you can simply turn on for tasks or resources, using criteria such as

  • Tasks with a cost more than a specified amount
  • Tasks on the critical path
  • Tasks that occur within a certain date range
  • Milestone tasks
  • Tasks that use resources in a resource group
  • Tasks with overallocated resources

Several filters, such as Slipping Tasks and Over-Budget Work, help you spot problems after you've finalized the schedule and are tracking progress.

You can access filters in a couple of ways. When you use the Filter drop-down list, you choose built-in filters from a list. The filters act to remove from view any tasks that don't meet specified criteria and display the ones that do.

To turn on these filters from the View tab of the Ribbon, follow these steps:

  1. Display a resource view (such as Resource Sheet view) to filter for resources or a task view (such as Gantt Chart view) to filter for tasks.
  2. In the Data group on the View tab, click the Filter drop-down list and choose a criterion.

    The Filter list is a drop-down list; when no filter is applied, the list displays All Tasks or All Resources. If you choose a filter that requires input, you see a dialog box, such as the Resource Range one shown. The dialog box will be different depending on which filter you choose. Otherwise, the filter is applied immediately, and it removes from view any resources or tasks that don't match your criteria.

    Entering filter parameters.
  3. If a dialog box is displayed, fill in the required information and click the OK button. The filter is applied.
To redisplay all tasks or resources, click the Filter drop-down list on the View tab and then select the No Filter option.

About This Article

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About the book author:

Cynthia Snyder is a well-known speaker, consultant, and trainer on project management, as well as the project manager of the team that updated PMI's Project Management Body of Knowledge, Sixth Edition. Her other books include PMP Certification All-in-One For Dummies and A User's Manual to the PMBOK.

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