Microsoft Publisher 2007 For Dummies Cheat Sheet
Microsoft Publisher 2007 offers all sorts of tools, including shortcuts keys for navigation and formatting, to help you turn text and graphics into published material. And, before you publish, you need to design your publication and talk to your printing service about the technical aspects.
Microsoft Publisher 2007 Navigation Keys
Microsoft Publisher 2007 incorporates a host of navigation keys to help you move fluidly through the text you’re getting ready to publish. The following table shows the most-used navigation keystrokes and the actions they produce:
|Home||Go to the beginning of current text line||Ctrl+Home||Go to the beginning of current text box|
|End||Go to the end of current text line||Ctrl+End||Go to the end of current text box|
|Up arrow||Move up one text line||Ctrl+Up||Go to the beginning of current paragraph|
|Down arrow||Move down one text line||Ctrl+Down arrow||Go to the beginning of next paragraph|
|Right arrow||Move right one character||Ctrl+Right arrow||Move right one word|
|Left arrow||Move left one character||Ctrl+Left arrow||Move left one word|
|Ctrl+Tab||Move to next connected text box||Ctrl+Shift+Tab||Move to previous connected text box|
|Ctrl+G||Go to a specific page|
Highlighting text then pressing the left- or right-arrow key positions the insertion point at the beginning or end of that text and removes the highlighting.
Formatting Keystrokes for Microsoft Publisher 2007
Microsoft Publisher 2007 gives you a range of shortcut keystrokes to help you format text. You can choose a font, change its size, adjust kerning (the space between letters), and make all sorts of tweaks to your text. The following table shows just what you can do with Publisher’s keystrokes:
|Ctrl+B||Bold selected text||Ctrl+Shift+”||Insert an inch mark and defeat smart quotes|
|Ctrl+I||Italicize selected text||Ctrl+Shift+’||Insert foot mark and defeat smart quotes|
|Ctrl+U||Underline selected text||Ctrl+1||Single space lines of text|
|Ctrl+=||Superscript selected text||Ctrl+2||Double space lines of text|
|Ctrl+Shift+K||Change text to small caps||Ctrl+5||1 1/2 space lines of text|
|Ctrl+Spacebar||Change text to plain text and remove all styles||Ctrl+L||Left align text|
|Ctrl+Shift+>||Increase the font size one half point||Ctrl+R||Right align text|
|Ctrl+Shift+<||Decrease the font size one half point||Ctrl+E||Center align text|
|Ctrl+Shift+P||Activate the Font Size list box in the Format toolbar||Ctrl+J||Fully justify text|
|Ctrl+Shift+F||Activate the Font list box in the Format toolbar||Ctrl+Q||Return paragraph to standard format|
|Ctrl+Shift+S||Activate the Style list box in the Format toolbar||Ctrl+Enter||Insert a column or page break|
|Ctrl+Shift+[||Decrease kerning in selected text||Ctrl+Shift+]||Increase kerning in selected text|
Design Tips to Use with Microsoft Publisher 2007
The following list offers good publication design tips whether you’re using Microsoft Publisher 2007 or some other publishing software. If you’re taking the time to publish anything, spend some time reading through these tips and using of them:
Design your publication for the right audience.
Talk to your printer early in the project.
Check with your print shop to be sure that you’re using the right printer driver.
Use white space.
Use a simple design that highlights the important parts of your publication.
Add contrast to spice up your pages and keep readers interested.
Plan carefully for the number of copies that you need — don’t print extra!
Try to substitute less expensive elements or processes to avoid going over your budget.
Be aware of copyright laws and follow them.
Scan graphics at the resolution you will use to print them.
Questions to Ask Your Printing Service When You Use Microsoft Publisher 2007
You can set up files in Microsoft Publisher 2007 to accommodate the needs of your printing service, but you have to find out what those needs are before you start. Use the questions in the following list to make sure that the published pages will turn out as you want them to:
Are you comfortable working with Windows files?
How do you want to receive my files?
What is your usual turnaround time?
What kind of imagesetter do you use?
What kind of equipment do you have in your shop?
Do you have the fonts in my publication?
Do you have the creator applications for the EPS graphics that I create?
How much do you charge?
Can you outsource the work that you can’t do?
Can you give me some references?