Schedule Views of Project 2013 - dummies

Schedule Views of Project 2013

By Cynthia Snyder Stackpole

The file you create in Project 2013 is a Project schedule, it has a plethora of data about various aspects of your project as well as graphical representations of that information. To help you make sense of all the information, Project provides more views than the Grand Canyon. These views help you observe the structure of your plan and see the progress in your project.

Some people refer to the project schedule as the project plan. In reality, the project plan contains the project schedule — plus information such as the budget, work breakdown structure, project life cycle, risk management plan, and many other ingredients necessary to effectively manage a project.

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You can open a blank project, create a new project from an existing project, or create a new project by importing information from Microsoft Excel or SharePoint. You can also take advantage of premade templates for common project types, such as these examples:

  • Commercial construction

  • Software development

  • New product launch

  • Residential construction

If you don’t see the template you need, you can search for online templates by entering keywords in the search box at the top of the page.

When you open a new project, you see the Quick Access toolbar, a few file tabs, the Ribbon, the Timeline, a pane with a sheet and a chart, and the status bar.

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Here’s an overview of the major elements in Project:

  • Quick Access toolbar: The Quick Access toolbar, above and to the left of the Ribbon, is onscreen at all times and in all views.

  • File tab: The file tabs organize commands based on a particular type of activity. For example, if you’re working with resources, you’ll likely find the command or setting you want on the Resource tab.

  • Ribbons: Ribbons provide easy access to the most commonly used tools and commands. When you change tabs, the available tools on the Ribbon change.

  • Group: A group is a set of related commands or choices on the Ribbon. For example, to format text in a cell on the sheet, first find the formatting information you need in the Font group on the Task ribbon.

  • Timeline: The Timeline provides an overview of the entire project — a graphical view of the project from start to finish.

  • Sheet: Similar to a spreadsheet, the sheet displays the data in the project. The default fields change depending on the file tab you’re working in. You can customize the columns and fields in the sheet to meet your needs.

  • Chart: The chart is a graphical depiction of the information on the sheet. Depending on the view or file tab you see, you might also see a bar chart depicting the duration of a task or a resource histogram showing resource usage.

  • Status bar: The status bar, at the bottom of the Project window, has information on views, the zoom level, and newly entered tasks that are scheduled.