How to Enter the WBS in Project 2013

By Cynthia Snyder Stackpole

The schedule should be set up the same way as the WBS in Project 2013. If you want to continue the outline numbering scheme from the WBS, Project automatically extends to the schedule tasks the outline numbering used for the WBS. You can do this in two ways:

  1. Select the Format tab.

  2. In the Columns group, click Insert Column.

  3. Select the Outline Number option.

  4. Press Enter.

You can also enter the outline number directly into the task cell by following these steps:

  1. Click to open the Format tab.

  2. Select the Outline Number check box.

You can also have the outline number automatically entered directly into the task cell, this way:

  1. Select the Format tab.

  2. Check Outline Number.

The first information to enter into the new project is the WBS. Follow these simple steps to enter the WBS in Gantt Chart view:

  1. In the Task Name column, click a blank cell.

  2. Type the name of the WBS element.

    Using the example of the Youth Center 10K Run/Walk, the first element is Registration.

  3. Press the down arrow to move to the next cell in the column and then type the next task name.

  4. Repeat Step 3 until you enter all WBS names.

    You can edit the text that you type by pressing the Delete or Backspace key to clear characters.

After you enter the WBS, you can use the Indent feature to create the outline format. In Project, you can indent two ways:

  • Select the Task tab and click the Schedule group’s Indent Task or Outdent Task icons.

  • Select the task you want to indent and press Alt+Shift+right arrow.

This version shows the outline numbering as a separate column. Notice that after you indent a task, its parent task switches from manually scheduled to auto-scheduled because the duration and dependencies of the child tasks determine when the parent task can start and finish. Therefore, you don’t fill in the duration or start and finish dates for WBS elements.

You enter that information later, when you enter tasks beneath the WBS elements.

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