Connecting Microsoft Projects with Hyperlinks - dummies

By Elaine Marmel, Nancy C. Muir

In Microsoft Project 2007, you can link one project to another by using a hyperlink. A hyperlink enables you to jump from the currently displayed document to another document on your hard drive, a computer network, or the Internet. This feature is useful when, for example, you’d like your Project schedule to reference some backup information stored in a Word document, an Excel spreadsheet, or even another Project file.

When you insert a hyperlink in a project schedule, you can link an existing task to another project or create a new task that you can use to represent the timing or costs of another project. The hyperlink contains information about the physical location of the other Project file, but it doesn’t contain any of the timing or cost information, so you have to add that information to the task formed by the hyperlink.

To create a hyperlink to another Project file, follow these steps:

1. Select a blank cell in the Task Name column where you want the hyperlinked task to appear.

2. Choose Insert –> Hyperlink or click the Insert Hyperlink button on the Standard toolbar.

The Insert Hyperlink dialog box appears.

3. In the Text to Display box, type text that represents the hyperlinked file.

This text should explain to viewers what they’ll see if they click the link.

4. In the Link To area on the left, select the Existing File or Web Page option.

5. Use the Look In drop-down list to select the file or Web page to which you want to link.

6. Click OK.

Project inserts the hyperlink. A hyperlink icon appears in the Indicator field to the left of the selected task.

When you move the mouse pointer over the icon and pause, Project displays a ScreenTip containing the text you supplied in Step 3. If you click the hyperlink icon in the Indicators column, Project opens the file associated with the hyperlink.

To remove a hyperlink, right-click the task for which you created the link and then choose Hyperlink –> Remove Hyperlink. No warning appears; Project simply removes the hyperlink.