{"appState":{"pageLoadApiCallsStatus":true},"articleState":{"article":{"headers":{"creationTime":"2018-03-28T16:43:15+00:00","modifiedTime":"2018-03-28T16:43:15+00:00","timestamp":"2022-09-14T18:16:21+00:00"},"data":{"breadcrumbs":[{"name":"Technology","_links":{"self":"https://dummies-api.dummies.com/v2/categories/33512"},"slug":"technology","categoryId":33512},{"name":"Software","_links":{"self":"https://dummies-api.dummies.com/v2/categories/33618"},"slug":"software","categoryId":33618},{"name":"Money Management Software","_links":{"self":"https://dummies-api.dummies.com/v2/categories/33653"},"slug":"money-management-software","categoryId":33653},{"name":"QuickBooks","_links":{"self":"https://dummies-api.dummies.com/v2/categories/33656"},"slug":"quickbooks","categoryId":33656}],"title":"How to Use Audit Trails in QuickBooks 2018","strippedTitle":"how to use audit trails in quickbooks 2018","slug":"use-audit-trails-quickbooks-2018","canonicalUrl":"","seo":{"metaDescription":"If you decide to allow multiple users access to the QuickBooks data file, you’ll appreciate the QuickBooks Audit Trail feature, which keeps a record of who make","noIndex":0,"noFollow":0},"content":"If you decide to allow multiple users access to the QuickBooks data file, you’ll appreciate the QuickBooks Audit Trail feature, which keeps a record of who makes what changes in the QuickBooks data file. This feature is always on, and you can utilize it to determine whether information in the file has changed and the user who made the change.\r\n<p class=\"article-tips remember\">You can’t remove transactions from the Audit Trail list or history except by archiving and condensing data.</p>\r\nTo produce an Audit Trail report, simply choose Reports → Accountant and Taxes → Audit Trail. The figure shows a QuickBooks Audit Trail report. Note that this report identifies both the type of change made and the person who made the change in the QuickBooks data file.\r\n\r\n[caption id=\"attachment_251190\" align=\"alignnone\" width=\"533\"]<img class=\"size-full wp-image-251190\" src=\"https://www.dummies.com/wp-content/uploads/qb-audit-trail.jpg\" alt=\"qb-audit-trail\" width=\"533\" height=\"400\" /> An Audit Trail report.[/caption]","description":"If you decide to allow multiple users access to the QuickBooks data file, you’ll appreciate the QuickBooks Audit Trail feature, which keeps a record of who makes what changes in the QuickBooks data file. This feature is always on, and you can utilize it to determine whether information in the file has changed and the user who made the change.\r\n<p class=\"article-tips remember\">You can’t remove transactions from the Audit Trail list or history except by archiving and condensing data.</p>\r\nTo produce an Audit Trail report, simply choose Reports → Accountant and Taxes → Audit Trail. The figure shows a QuickBooks Audit Trail report. Note that this report identifies both the type of change made and the person who made the change in the QuickBooks data file.\r\n\r\n[caption id=\"attachment_251190\" align=\"alignnone\" width=\"533\"]<img class=\"size-full wp-image-251190\" src=\"https://www.dummies.com/wp-content/uploads/qb-audit-trail.jpg\" alt=\"qb-audit-trail\" width=\"533\" height=\"400\" /> An Audit Trail report.[/caption]","blurb":"","authors":[{"authorId":8982,"name":"Stephen L. Nelson","slug":"stephen-l-nelson","description":" Stephen L. 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How to Use Audit Trails in QuickBooks 2018

By: Stephen L. Nelson and

Updated: 03-28-2018

From The Book: QuickBooks 2018 All-in-One For Dummies

QuickBooks 2018 All-in-One For Dummies

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If you decide to allow multiple users access to the QuickBooks data file, you’ll appreciate the QuickBooks Audit Trail feature, which keeps a record of who makes what changes in the QuickBooks data file. This feature is always on, and you can utilize it to determine whether information in the file has changed and the user who made the change.

You can’t remove transactions from the Audit Trail list or history except by archiving and condensing data.

To produce an Audit Trail report, simply choose Reports → Accountant and Taxes → Audit Trail. The figure shows a QuickBooks Audit Trail report. Note that this report identifies both the type of change made and the person who made the change in the QuickBooks data file.

An Audit Trail report.

About This Article

This article is from the book:

QuickBooks 2018 All-in-One For Dummies ,

About the book author:

Stephen L. Nelson, MBA, CPA, is the bestselling author of more than 100 books on computer and business topics, including all the previous For Dummies books on Quicken.

This article can be found in the category:

QuickBooks ,

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