How to Create and Send E-Mail in Windows Mail - dummies

How to Create and Send E-Mail in Windows Mail

By Nancy C. Muir

Windows Mail is a complete e-mail system that you can use to create and send e-mails in Windows Vista. Creating and sending e-mail using Windows Mail is simplified because the tools and commands required should already be familiar to Windows Vista users. Another advantage to using Windows Mail instead of an online e-mail service is that you can refer back to e-mail conversations even when you are offline.

  1. Choose Start→All Programs→Windows Mail. Click the Create Mail button on the Windows Mail toolbar.

    A new, blank e-mail form with addresses entered.
    A new, blank e-mail form with addresses entered.

    A new blank e-mail form will appear.

  2. Fill in the necessary header information.

    Type the e-mail address of the recipient in the To field and an address in the Cc field text box to send a copy of the message.

    Remember that when creating an e-mail, you can address it to a stored address by using the Address Book feature. Click the To button, and your Address Book appears. You can then select a contact from there. Windows Mail also allows you to just begin to type a stored contact in an address field (To or Cc), and it fills in likely options while you type. When it fills in the correct name, just press Enter to select it.

    If the message is really urgent, you might also click the Priority button to add a bright red exclamation mark to the message header to alert the recipient. Click twice again to return the priority to Low.

  3. Click in the Subject field text box and type a concise yet descriptive subject.

    This might seem unnecessary, but many people are hesitant to open messages if they don’t know what they are about for fear of a hidden virus.

    If you’re sending the message to a businessperson, including the Subject is even more important. At best a message without a subject can get relegated to the bottom of the to-do list, and at worst, the company’s spam filter could simply delete it.

  4. Click in the message window and type your message.

    A message typed and ready to go.
    A message typed and ready to go.

    You don’t need to press Enter at the end of a line. Windows Mail has an automatic text wrap feature that does this for you. Also, keep e-mail etiquette in mind as you type. For example, don’t type in ALL CAPITAL LETTERS. This is the text equivalent of SHOUTING, which is rude.

    Try to be polite even if you’re really, really angry. Your message could be forwarded to just about anybody, just about anywhere, and you don’t want to get a reputation as a hothead. Do be concise. If you have lots to say, consider sending a letter by snail-mail or overnight delivery. Most people tire of reading text onscreen after a short while.

  5. Click the Spelling button when you’re finished typing your message.


    You should always spell-check outgoing messages (unless you’re the regional state spelling champ). Windows Mail will highlight all the possibly misspelled words, and the Spelling dialog box appears. At this point, you have some choices:

    • Click the Ignore button to ignore this instance of the misspelling.

    • Click the Ignore All button to ignore all instances.

    • Choose a suggested alternate spelling and click the Change button to change that instance, or click the Change All button to change all instances of the word.

    • Click the Add button to add the current spelling of the word to the Spelling feature dictionary so it’s never questioned again.

  6. Click the Close button to close the Spelling Checker. Click the Send button.

    The message is on its way!