How to Create and Send Email in Windows 10 - dummies

How to Create and Send Email in Windows 10

By Andy Rathbone

When you’re ready to send an email from the Windows 10 Mail app, follow these steps to compose your letter and drop it in the electronic mailbox, sending it through virtual space to the recipient’s computer:

  1. From the Start menu, open the Mail app’s tile (shown here) and click the New Mail icon (it’s a plus sign icon) in the app’s top-right corner.

    image0.jpg

    A blank space fills the app’s right side, awaiting your words.

    If you’ve added more than one email account to the Mail app, first choose your return address by clicking your desired account name from the Mail app’s bottom-right corner. Then click the New Mail icon in the program’s top-right corner.

  2. Type your friend’s email address into the To box.

    As you begin typing, the Mail app scans your contacts for both names and email addresses, listing potential matches below the To box. Spot a match on the list? Click it, and the Mail app automatically fills in the rest of the email address.

  3. Click in the Subject line and type a subject.

    Click in the line labelled Subject and type your subject. In this figure, for example, the subject “Potential Privacy Breach” was added. Although technically optional, the Subject line helps your friends sort their mail.

    Add a subject to the Subject line of your email message.
    Add a subject to the Subject line of your email message.
  4. Type your message into the large box beneath the Subject line.

    Type as many words as you want. As you type, the Mail app automatically corrects any noticed misspellings.

  5. If you want, add any formatting, tables, files, or photos to your email.

    The menu directly above your composed email offers three tabs, each with different options:

    • Format: This option lets you change your email’s formatting by selecting portions of your email and then clicking the bold, italics, underline, or font color icons along the window’s top edge, as shown earlier. To change the font size, click the tiny downward-pointing arrow next to the underlined A icon. A menu drops down, letting you change fonts, font size, as well as clear the formatting from any selected item.

    • Insert: Click here to attach files. This tab also lets you insert tables, pictures, and add hyperlinks.

    • Review: Click here after composing your email to give it a final spellcheck.

    Most ISPs don’t send attached files totaling more than 25MB. That lets you send a song or two, a few digital photos, and most documents. It’s not enough room to send any but the smallest videos.

  6. Check your spelling, if desired.

    The Mail app does a pretty good job of correcting your spelling as you type. But to proofread more closely before sending your mail, click the Review button along the Mail app’s top edge. Then choose Spelling from the drop-down menu.

    The Mail app jumps to each error it finds. When it finds a problem, it highlights the word and places a drop-down menu where you can choose from potential replacements.

    If the spellchecker constantly flags a correctly spelled word as being misspelled, choose Add to Dictionary from the drop-down menu. That trick adds the word to the spellchecker’s dictionary, preventing it from bugging you about it.

  7. Click the Send button along the top-right corner.

    image2.jpg

    Whoosh! The Mail app whisks your message through the Internet to your friend’s mailbox. Depending on the speed of your Internet connection, mail can arrive anywhere from 5 seconds later to a few hours later, with a few minutes being the average.

    image3.jpg

    Dont want to send the message? Then delete it with a click of the Discard button in the top-right corner.