How to Manage Printers and Jobs Using Lion Server System Preferences

By John Rizzo

Designating a printer to share automatically creates a print queue on the Lion Server Mac you’re configuring. This is true even for network printers. The queue stores users’ documents waiting to be printed and feeds them to the printer when ready.

You can see a list of the print jobs and users in the Print & Scan pane of System Preferences. Select a printer or a printer class on the left and click the Open Print Queue button. Here, you can hold or delete print jobs, see a printer status message (such as Paused or Out of Paper), and view the print queue’s log file.


After you click the Open Print Queue button for a selected printer or class, you also see some additional menus in the menu bar at the top of the screen. For example, the Completed Jobs item in the Jobs menu displays a list of printed jobs.

One of the most interesting tasks is moving print jobs between printers. If a print job can’t wait for the queue it’s in, you can move it to another printer by simply dragging and dropping it. Here’s how:

  1. Open System Preferences and click the Print & Scan icon.

  2. Select a printer that has the job to be moved and click the Open Print Queue button.

    A separate print queue window opens. Move it to the side.

  3. In the Print & Scan pane, select the printer that you want to move the job to and click the Open Print Queue button.

    A print queue window opens for the second printer.

  4. Drag the print job from one printer’s queue window to the other.

A pretty neat trick!