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How to Create a Table of Contents in Word 2016

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2016-03-26 07:22:20
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The trick to creating a tablet of contents, or TOC, for your document is to use Word 2016's Heading styles. Use Heading 1 for main heads, Heading 2 for subheads, and Heading 3 for lower-level heads and titles. Word's Table of Contents command uses those formats to build a table of contents field, which reflects the heading names and their page numbers.

Providing that you've used the Heading (or equivalent) styles in your document, follow these steps to create a table of contents:

  1. Create a separate page for the TOC.

    Word places the TOC field at the insertion pointer's location, though you probably prefer to have the thing on its own page. A blank page near the start of your document is ideal for a TOC.

  2. Click the mouse to place the insertion pointer on the blank page.

    The TOC field is inserted at that point.

  3. Click the References tab.

  4. In the Table of Contents group, click the Table of Contents button.

    The Table of Contents menu appears.

  5. Choose a format.

    The TOC is created and placed in your document, page numbers and all.

Above the TOC, you may also want to add a title — something clever, such as Table of Contents. Do not format that title as a heading unless you want it included in the table of contents.

  • When the steps in this section don't produce the effect you intended, it usually means that your document doesn't use the Heading styles.

  • If your document uses your own heading styles, ensure that the paragraph format specifies the proper outline level.

  • The TOC field is static, so it won't reflect further edits in your document. To update the field, click once to select it. On the References tab, click the Update Table button. Use the Update Table of Contents dialog box to choose what to update. Click OK.

  • Cool people in publishing refer to a table of contents as a TOC, pronounced "tee-o-see" or "tock.")

About This Article

This article is from the book: 

About the book author:

Dan Gookin has been writing about technology for 20 years. He has contributed articles to numerous high-tech magazines and written more than 90 books about personal computing technology, many of them accurate.
He combines his love of writing with his interest in technology to create books that are informative and entertaining, but not boring. Having sold more than 14 million titles translated into more than 30 languages, Dan can attest that his method of crafting computer tomes does seem to work.
Perhaps Dan’s most famous title is the original DOS For Dummies, published in 1991. It became the world’s fastest-selling computer book, at one time moving more copies per week than the New York Times number-one best seller (although, because it’s a reference book, it could not be listed on the NYT best seller list). That book spawned the entire line of For Dummies books, which remains a publishing phenomenon to this day.
Dan’s most recent titles include PCs For Dummies, 9th Edition; Buying a Computer For Dummies, 2005 Edition; Troubleshooting Your PC For Dummies; Dan Gookin’s Naked Windows XP; and Dan Gookin’s Naked Office. He publishes a free weekly computer newsletter, “Weekly Wambooli Salad,” and also maintains the vast and helpful Web site www.wambooli.com.