Word 2016 For Dummies Cheat Sheet
Word is one of the most used computer programs on the planet. Helping you to compose text is one of the things that computers do well, but that doesn’t make the text-writing chore easier or imply that using Word is simple enough that you don’t need help. So enjoy this Cheat Sheet.
Getting to Know the Word 2016 Screen
Behold Word 2016’s screen. You see the promise of a new document and a bewildering number of buttons and gizmos. Here are the important elements that you will most likely need to remember:
Understanding the Word 2016 Ribbon
Microsoft Word 2016’s Ribbon presents tabs that you can click to reveal groups of helpful icons. These icons represent command buttons, input boxes, and menus that are helpful when navigating through a Word document.
Word 2016 Keyboard Command Roundup
Word 2016 has many keyboard commands to offer you. Whether you use a computer with a honking 105-key keyboard or a tablet with no keyboard, word processing remains a keyboard-bound activity. The following tables show how to access Microsoft Word 2016’s commands and functions.
Here are all of the options you can utilize for cursor movement.
|Pressing This Key||Moves the Insertion Pointer . . .|
|uarr;||Up one line of text|
|darr;||Down one line of text|
|larr;||Left to the next character|
|→||Right to the next character|
|Ctrl+uarr;||Up one paragraph|
|Ctrl+darr;||Down one paragraph|
|Ctrl+larr;||Left one word|
|Ctrl+→||Right one word|
|PgUp||Up one screen|
|PgDn||Down one screen|
|Home||To start of current line|
|End||To end of current line|
|Ctrl+Home||To top of document|
|Ctrl+End||To bottom of document|
Here are some basic editing commands that are always helpful when word processing.
Check out these useful commands when you need to do some text formatting.
|Font dialog box||Ctrl+D|
Here are some commands that will help simplify paragraph formatting.
And just for fun, here are some popular Word keyboard shortcuts.
|Find and replace||Ctrl+H|
|Insert hard page break||Ctrl+Enter|
Haven’t found what you’re looking for? Check out these uncommon (but useful) Word keyboard shortcuts.
|Show/hide nonprinting characters||Ctrl+Shift+8|
|Styles task pane||Ctrl+Shift+Alt+S|
|Print Layout view||Ctrl+Alt+P|
|Draft (normal) mode||Ctrl+Alt+N|
And finally, here are some commands that insert something.
Using Word 2016’s Special-Character Keyboard Shortcuts
Some key combinations insert characters into your Word 2016 document. If you find these characters useful in your day-to-day typing duties, you may want to consider using their keyboard shortcuts:
|Symbol Name||Symbol||Keys to Press|
|En dash||–||Ctrl+minus key on the numeric keypad|
|Em dash||—||Ctrl+Alt+minus key on the numeric keypad|
|Unbreakable hyphen||–||Ctrl+Shift+- (hyphen)|
Word 2016 Tricks to Remember
Here’s a short list of the most helpful Microsoft Word 2016 tricks that may come in handy for your word-processing needs. Keep these suggestions in mind when you compose a new document:
Press Ctrl+Enter to start a new page. This key combination inserts a hard page break, which forces a new page automatically.
Press Shift+Enter to insert a soft return. This keypress is useful for breaking a line of text, such as in a document title or an address.
Use tabs to line up your text. Never use spaces for this task. One tab is all you need. If you’re inserting more than one tab, you need to reset the tab stops.
Always use one tab between columns to line them up. Doing so will make editing the information easier.
If you need to change the page formatting in the middle of your document, start a new section. Sections allow you to use multiple page-format attributes in a single document.
Save your styles in a template! That way, you can use them for documents you create without having to rebuild all your styles over and over.