How to Create Footnotes and Endnotes in Word 2013

By Lois Lowe

In Word 2013, you can create either footnotes or endnotes in a variety of styles. Footnotes and endnotes can be used for bibliography information, such as citing the source of information or for explanatory information that may not be appropriate for inclusion in the body text.

Word’s footnote and endnote tools help you create and place the note. These tools also keep the notes numbered sequentially and connect the superscript number in the text to the corresponding number next to each footnote or endnote.

How to insert a footnote in Word 2013

A footnote is an explanatory note that appears at the bottom of the same page where its reference number appears. When you use footnotes, the main part of the text stops a few lines earlier than normal on the page so there will be enough room for the footnote to appear. Word automatically adjusts the spacing for you to make the footnote appear in the right place.

Footnotes provide additional information that’s not part of the main text. For example, a footnote could provide anecdotal information about a source you’re citing. You can also use footnotes for source citations.

  1. Open a Word document in need of footnotes.

    For this example a biography will be utilized.

  2. Click at the end of the first sentence which needs a footnote. In this example, after the first sentence in the first paragraph under the Early Career heading to move the insertion point immediately after its period and then choose References→Insert Footnote.

    A small number 1 appears at the spot where the insertion point was, and a corresponding footnote appears at the bottom of the page. The insertion point moves into the footnote, so you can type its text.

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  3. Type the footnote, for the example, Garrison, Australian Dictionary of Biography, pp. 502–505.

  4. Select the text appropriate text, Australian Dictionary of Biography, and then choose Home→Italic (or press Ctrl+I) to italicize it.

    The footnote appears.

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  5. Save the document.

How to insert an endnote

Endnotes are useful when you need a notation system but don’t want the notes to take up space at the bottom of each page. With endnotes, all the notes appear at the end of the document, in one list.

  1. In your biography document, click at the on your next reference point. For the example, the end of the second sentence in the first paragraph under the heading Early Career to place the insertion point immediately after the period.

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  2. Choose References→Insert Endnote.

    A small i (actually a lowercase Roman numeral) appears where the insertion point was. On the next page, below the last paragraph, an endnote section appears, and the insertion point moves into the note.

    How can you tell that the endnote section is not a footnote? Because it appears immediately following the last paragraph of the document, rather than appearing at the bottom of the page.

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  3. Type your reference, i.e., Odgers, The Royal Australian Air Force, p. 49.

  4. Select your reference title,The Royal Australian Air Force, and then choose Home→Italic or press Ctrl+I to italicize it.

    The endnote appears.

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    Word enables you to have both footnotes and endnotes in a document, but that can get confusing for your readers. Experts recommend that you stick with either footnotes or endnotes, one or the other, in a document.

  5. Save the document.

How to convert between footnotes and endnotes

Generally speaking, you should use one or the other in a document — footnotes or endnotes — but not both. Even though Word allows you to use both, as you did in the previous exercise, doing so can be confusing because the reader doesn’t know where to look to find a note.

If you have used both footnotes and endnotes and now want to remedy that, or if you want to switch between using one or the other, Word makes it easy to do so.

  1. In your biography document, on the References tab, click the dialog box launcher in the Footnotes group.

    The Footnote and Endnote dialog box opens.

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  2. Click the Convert button.

    The Convert Notes dialog box opens.

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  3. Select the Convert All Endnotes to Footnotes option and then click OK.

    The endnote is converted to a footnote on page 1.

  4. Click Close to close the dialog box.

  5. Save the document.

How to format footnotes and endnotes

You can change many aspects of footnotes and endnotes in your document, including what numbering scheme will be used for them, what the starting number will be, whether the numbering restarts on each page, and so on.

  1. In your biography document, on the References tab, click the dialog box launcher in the Footnotes group.

    The Footnote and Endnote dialog box opens.

  2. From the Number Format drop-down list, choose the uppercase Roman numerals (I, II, III), and then click Apply.

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    The new numbering format is applied in the document.

  3. On the References tab, click the dialog box launcher in the Footnotes group.

    The Footnote and Endnote dialog box opens.

  4. From the Number Format drop-down list, choose the set of symbols at the bottom of the menu and then click Apply.

    The symbols are applied as footnote markers.

  5. Save the document and close it.