How to Copy Formatting with the Format Painter in Word 2016

By Faithe Wempen

It might take several different operations to get some text exactly the way you want it in Word 2016. Once it’s perfect, you can copy its formatting to other text by using Format Painter. This not only saves time, but it ensures consistency. To format text with Format Painter, follow these steps:

  1. Select the text that already has the formatting you want to copy.

  2. Click Format Painter. The mouse pointer appears as a paintbrush.

  3. Drag across the text that should receive the formatting.

    After step 3, Format Painter shuts itself off automatically. If you would like it so stay on so you can copy that same formatting to multiple selections, double-click rather than clicking the button in step 2.

    Use Format Painter to copy formatting.

    Use Format Painter to copy formatting.