Bulleted and Numbered Lists in Word 2013

By Faithe Wempen

Word makes it easy to create bulleted and numbered lists in your documents. You can create a list from existing paragraphs, or you can turn on the list feature and type the list as you go. Either way, you’re working with the Bullets button or the Numbering button on the Home tab.

Use a bulleted list for lists where the order of items isn’t significant, and the same “bullet” character (such as or →) is used in front of each item. You might use a bulleted list for a packing list for a trip, for example, or a go-forward list.

Use a numbered list for lists where the order of items is significant and a where sequential step number is used to indicate order. A numbered list might contain the steps for a recipe or a meeting agenda.

Create a basic numbered or bulleted list

Following the instructions in this list, you can convert paragraphs into a numbered list and then change it to a bulleted list.

  1. In Word, with the document open, create a list or select the list already in the document.

  2. Click the Numbering button on the Home tab of the Ribbon.

    The list becomes numbered.

  3. Click the Bullets button.

    The list switches to a bulleted list, as shown in this figure.

    image0.jpg

Change the bullet character

You can use any character you like for the bullets in a bulleted list; you’re not limited to the standard black circle. Word offers a choice of several common characters on the Bullets button’s palette, and you can also select any picture or character from any font to use.

  1. In Word, with the document still open, select the bulleted paragraphs.

  2. Click the down arrow on the Bullets button, opening its palette, as shown in this figure.

    image1.jpg

  3. Click the check mark bullet.

    The list changes to use that character.

  4. Click the down arrow on the Bullets button again, reopening its palette.

  5. Choose Define New Bullet.

    The Define New Bullet dialog box opens.

  6. Click the Symbol button.

    The Symbol dialog box opens.

  7. Open the Font drop-down list and select Wingdings if it isn’t already selected, as shown.

    image2.jpg

  8. Find and click a symbol you like.

  9. Click OK to close the Symbol dialog box.

  10. Click OK to close the Define New Bullet dialog box.

    The bulleted list appears with the new star bullets.

Use a picture as the bullet character

To use a picture as the bullet in the bulleted list, follow these steps.

  1. Click the down arrow on the Bullets button again, reopening its palette.

  2. Choose Define New Bullet.

    The Define New Bullet dialog box opens.

  3. Click the Picture button.

    The Insert Pictures dialog box opens, as shown.

    image3.jpg

  4. Click in the Office.com Clip Art text box and type bullet, and then press Enter.

  5. Click any of the picture bullets that appeals to you and then click Insert.

    Choose one of the simple graphics, not one of the photos of gun bullets.

  6. Click OK to close the Define New Bullet dialog box.

    The picture bullets appear in the document.

  7. Save the changes to the document.

Change the numbering style

Changing the numbering style is much like changing the bullet character, except you have a few extra options, like choosing a starting number. You can select from various styles of numbering that include uppercase or lowercase letters, Roman numerals, or Arabic (regular) numerals.

  1. In Word, with the document open, select the bulleted paragraphs if they aren’t already selected.

  2. Click the down arrow on the Numbering button on the Ribbon’s Home tab, opening its palette.

  3. In the Numbering Library section of the palette, click the numbering style that uses uppercase letters (A, B, C).

    See this figure.

    image4.jpg

  4. Click the down arrow on the Numbering button on the Home tab and then click Define New Number Format.

  5. In the Number Format text box, delete the period following the shaded A and type a colon (:), as shown.

    image5.jpg

  6. Click the Font button.

    The Font dialog box opens.

  7. Set the Font Size, as shown in this figure.

    image6.jpg

  8. Click OK to return to the Define New Number Format dialog box and then click OK to accept the new format.

    The list now appears with extra-large letters, followed by colons, as shown.

    image7.jpg

  9. Save the changes to the document and close it.