10 Automatic Features Worthy of Deactivation in Word 2016 - dummies

10 Automatic Features Worthy of Deactivation in Word 2016

By Dan Gookin

Do you know those features in Word 2016 that you dislike but tolerate? The good news is that you can turn them off. Here’s how:

Deactivate the Start screen

If you prefer to see a blank page when you start Word, not a screen full of options, then that screen, the Word Start screen, can easily be disabled. Follow these blessed steps:

  1. Click the File tab.

  2. Choose Options.

    The Word Options dialog box appears.

  3. Choose the General category.

  4. Remove the check mark by the item Show the Start Screen When This Application Starts.

  5. Click OK.

After completing these steps, Word starts with a blank document, or whichever document you’ve opened.

Restore the traditional Open and Save dialog boxes

When you use the Ctrl+O or Ctrl+S commands, you’re thrust into the Open or Save As screens, respectively. These screens are referred to as the Backstage, and you may find them to be one more annoying step in a process that eventually ends up at the traditional Open and Save dialog boxes.

To dismiss the Backstage, follow these steps:

  1. Click the File tab and choose Options to bring up the Word Options dialog box.

  2. Choose the Save category.

  3. Place a check by the item Don’t Show the Backstage When Opening or Saving Files.

  4. Click OK.

One advantage of the Backstage is that it does show recent files. It also lets you pin popular files so that they’re easy to find.

Turn off the mini toolbar

When you use the mouse to select text, Word displays the mini toolbar. You may find its assortment of commands useful, or you may just want to set the thing on fire. If the latter, you can disable the mini toolbar by following these steps:

  1. Click the File tab and choose Options.

  2. Choose General.

  3. Remove the check mark by the item Show Mini Toolbar on Selection.

  4. Click OK.

If you would rather not eternally banish the mini toolbar, note that it hides itself whenever you move the mouse pointer beyond the selected chunk of text.

Select text by letter

When you’re selecting more than a single word, the mouse tends to grab text a full word at a time. If you want Word to select text by characters rather than by words, follow these steps:

  1. Click the File tab and choose Options to display the Word Options dialog box.

  2. Choose Advanced.

  3. Under the Editing Options heading, remove the check mark by the item labeled When Selecting Automatically Select Entire Word.

  4. Click OK.

You can still select text a word at a time: Double-click to select a word, but keep the mouse button down. As you drag, text is selected one word at a time.

Disable Click-and-Type

Click-and-Type is that feature where you can click anywhere in a document and start typing. The feature is evident by lines around the insertion pointer. To mercifully disable this feature, follow these steps:

  1. Click the File tab menu and choose Options.

    The Word Options dialog box appears.

  2. Choose Advanced.

  3. Under the Editing Options header, remove the check mark by Enable Click and Type.

  4. Click the OK button.

Paste plain text only

When you copy and paste text from one part of a document to another, the format is retained. Similarly, the format is kept when you paste text copied or cut from another document. If you like, you can direct Word to paste only plain text or attempt to paste formatted text. Heed these directions:

  1. Click the File tab and choose Options.

  2. In the Word Options dialog box, choose Advanced.

    The four pasting options are listed under the Cut, Copy, and Paste heading. The options tell you how text is pasted based on its source.

  3. Change the paste settings according to how you prefer text to be pasted.

    In most cases, keeping the source formatting is what you want.

  4. Click OK.

You can use the Paste Special command at any time to override your decision: Click the Home tab and, in the Clipboard group, click the Paste button to choose whether or not to keep the formats.

Disable AutoFormat features (×4)

The final four items in the list of ten items worthy of deactivation fall under the domain of the AutoCorrect dialog box. Specifically, the overeager AutoFormat feature, which aggressively interrupts your writing with jarring suggestions you probably don’t want to see.

Start your disabling binge by summoning the AutoCorrect dialog box. Follow these steps:

  1. Click the File tab and choose Options.

  2. In the Word Options dialog box, click the Proofing category.

  3. Click the AutoCorrect Options button.

    The AutoCorrect dialog box shows up.

  4. Click the AutoFormat as You Type tab.

    You’ve arrived.

Here are four annoying features you can disable:

  • Automatic Bulleted Lists: This feature assumes that whenever you start a paragraph with an asterisk (*) you really want a bulleted list, so it changes the format.

  • Automatic Numbered Lists: This feature works like Automatic Bullet Lists, but does the same annoying thing for any paragraph you start numbering.

  • Border Lines: Type three dashes in a row and you see this feature activated. Use the Borders paragraph format instead.

  • Format Beginning of List Item Like the One Before It: This feature assumes that just because the first word of the preceding paragraph is in bold or italics that you desire all other paragraphs to start that way as well.

Deselect each of these items, and while you’re at it, look for other things to disable in the AutoCorrect dialog box that may bother you.

It is worth taking the time to customize Word to fit your needs. You’ll have a better user experience with less frustrations and more flexibility.