How To Format Paragraphs with NaturallySpeaking - dummies

How To Format Paragraphs with NaturallySpeaking

By Stephanie Diamond

For formatting paragraphs in Word, many prefer (you guessed it) the Format That <some formatting> command. Because you can use Format That no matter whether you’re formatting paragraphs, fonts, or anything else, it’s easiest to remember.

When you format paragraphs, you can use two other types of commands. This table gives the gory details. The top three rows give the conventional commands that work anywhere (left-, right-, and center-align). The remaining rows list commands that Natural Language Commands give you.

NaturallySpeaking gives you no Natural Language command for setting tabs. For most purposes, though, you can use indentation or table commands instead.

Three Ways to Format Paragraphs in Word
Say, “Format That” and Then Or Just Say Notes
Left Aligned Left Align That
Right Aligned Right Align That
Center Aligned or Centered Center That
Justified Justify That Means no ragged right edge.
Indented (Also Outdented) Indent That (Also Outdent That) Means increase indentation to the next default or user-added
tab stop. (Outdenting decreases indentation.)
(nothing) Indent That <distance> For indenting a specific amount (for example, 1.5 inches).
Substitute your indentation distance for <distance>.
Bulleted or Bullet Style or A Bulleted List Bullet That Repeat this command to turn off bullets.
Numbered or A Numbered List Number (or Unnumber) That Repeat this command to turn off numbering.
Double Spaced Double Space That
Also Single Spaced Also Single-Space That
For most work, the easiest command is Format That <whatever>.

That refers to paragraphs you have selected or what you previously uttered. See the bullets that follow for other words you can use instead of That.

As with font formatting, Natural Language Commands let you say paragraph formatting commands in different ways. Here are some of the variations Natural Language Commands allow you:

  • You can substitute Justified for Aligned. (And, as you may suspect, you can also substitute Justify for Align, or Justification for Alignment.)

  • You can use the term Set or It in place of the word That.

  • You can use the term Paragraph in place of That. You can also substitute phrases like Next Three Paragraphs or Previous Two Pages to avoid having to select the text first. You can direct your paragraph commands to the previous or next 1 to 20 Paragraphs, Pages, Sections, Columns, Tables, Rows, or Cells, or to the Document.

  • In Natural Language Commands, the verb Make works just as well as Set for changing the formatting of a font or paragraph.