9 Sage Instant Accounts Function Key Shortcuts - dummies

9 Sage Instant Accounts Function Key Shortcuts

By Jane E. Kelly

Part of Sage Instant Accounts For Dummies Cheat Sheet (UK Edition)

The Sage Instant Accounts function keys can save you time and effort in the midst of a frantic business day. To use the accounting software to best advantage in your new or small business, keep these key combinations in mind:    

  • F1: Wherever you are on Sage, you can press F1 to get the relevant help topics for that screen.

  • F2: This handy key pulls up a small on-screen calculator you can use to check your numbers – to see that an invoice adds up correctly before entering it, for example.

  • F3: Press this key when you’re entering details on a product invoice to open up the Edit Item Line window. Accounts Professional users can also use this key to open up the Edit Item Line window from a sales or purchase order.

  • F4: By pressing this function key, you can view the full list of a field with a dropdown arrow. It opens a calculator in a numbers field or a calendar in a date field.

  • F5: This key opens a currency converter in a numeric field and a spell checker in a text field.

  • F6: Press this key to copy the information from the cell above into the current cell you’re working on. This function comes in handy when you’re entering a batch of invoices.

  • F7: This key inserts a line above the one you’re working on.

  • F8: Press this key to delete the line you’re on.

  • F9: This key calculates the net amount of an invoice and the VAT element if you only have the gross amount (the amount inclusive of VAT).