How To Check Spelling in a Microsoft Works Document - dummies

How To Check Spelling in a Microsoft Works Document

By Nancy C. Muir

Before printing or sharing a Microsoft Works document, you might want to spell check it. Although MS Works’ spell checker won’t catch every error (if you typed sore instead of soar, for example, the tool won’t catch it), it can catch many spelling mistakes and help you correct them.

1With the document you want to check open, choose Tools→Spelling and Grammar.

If you didn’t make any discernible errors, a message appears that the spelling check is complete, but if you did, the suspected error is highlighted and the Spelling and Grammar dialog box appears.

2Click a suggested spelling and then click Change to change just this instance of the word.

You can click Change All instead, to change all instances of the word in the document. If you click Ignore Once, the spell checker ignores the current instance of the word; click Ignore All to ignore all instances of this word instead. After you make a choice, the spell checker moves to the next suspect word (if any). Continue this process until the entire document is checked.

If you want to add the word to the dictionary so that it is no longer questioned in a Spelling and Grammar check, click Add. It’s a good idea to use the Add feature to put unusual words or acronyms you use often in the dictionary. For example, you might add unrecognized names of people or companies, scientific terms, or acronyms such as IBM or AARP.

3Click Close.

The dialog box is closed.

If you would also like to have Works check your grammar, you can select the Check Grammar check box in the Spelling and Grammar dialog box. The next time you run the Spelling and Grammar check, Works displays sentences with possible grammatical errors and suggests how to fix them.