How to Set Up E-Mail Accounts on an iPhone - dummies

How to Set Up E-Mail Accounts on an iPhone

By Joe Hutsko, Barbara Boyd

You configure your e-mail account directly on your iPhone with a series of taps. Apple has been kind enough to insert the technical stuff needed to access some of the most used e-mail services. For the following e-mail services, you need to have your e-mail address and password handy:

  • iCloud

  • MS-Exchange

  • Google Mail

  • Yahoo!

  • AOL


How to set up an iCloud account on your iPhone

Follow these steps to set up your iCloud e-mail on your iPhone:

  1. Tap Settings on the Home screen, and then tap Mail, Contacts, Calendars.

    You have to scroll down — it’s right below iCloud.

  2. If you have no e-mail account, the Add Account screen opens directly.


    If you see iCloud in the Accounts list and Mail is listed beneath it, you are good to go!


    If you see iCloud but Mail isn’t listed or you don’t see iCloud at all but want to add it, tap Add Account and go to Step 3.

  3. Tap iCloud.

    iCloud recognizes the,, or e-mail address domains.

  4. Type in the e-mail address and password associated with your Apple ID and then tap the Next button.

    If you don’t have an Apple ID, click Get a Free Apple ID and follow the on-screen instructions to set one up.

    Your account is verified.

  5. The iCloud screen opens.

    A message asks if you want iCloud to use the Location of Your iPhone

    On the screen shown, you have a series of options and toggle switches that turn those options on. Turning an option on means that the information in that app is shared between your iPhone and iCloud and any other devices you access iCloud with, such as an iPad, Mac, or Windows PC.

    Any time you make changes to one of them on one device, the changes go up to the iCloud and rain down on the other device.


  6. Tap Mail On.

  7. Turn this on and you receive your iCloud mail on your iPhone.

How to set up Google Mail, Yahoo!, AOL, and accounts on your iPhone

Apple has already put the incoming and outgoing server information for the most popular e-mail providers on iPhone. If you use Gmail, Yahoo!, AOL, or, do the following:

  1. Tap Settings on the Home screen, and then tap Mail, Contacts, Calendars. You might have to scroll down — it’s right below iCloud.

  2. Tap Add Account.

  3. The Add Account screen opens.

  4. Tap the name of the account you use; for example, Google Mail, also known as Gmail.

  5. The Google Mail (or Yahoo! or AOL or screen opens.

    Filling in the Name field is optional (Windows Live Hotmail doesn’t even have one). Type your e-mail address in the Address field and your password in the Password field.


  6. Tap the Next button in the upper right corner.

    Your account is verified.

    The Google Mail (or one of the others) screen opens. You have a few options to consider turning on or off, depending on the services you use. For our purposes, turn on Mail.

    This connects you to your e-mail account so that messages download to your iPhone in the Mail app and you can send messages from your e-mail account in Mail.

  7. Tap Save.

  8. Your account is added to the Accounts list of Mail, Contacts, Calendars settings.

How to set up Microsoft Exchange on your iPhone

Microsoft Exchange is often used in a corporate setting where a company-specific server manages the employees’ e-mail. If you use Microsoft Exchange, you might need to ask your network administrator for the server name, and then follow these steps to set up a Microsoft Exchange account on your iPhone:

  1. Tap Settings→Mail, Contacts, Calendars→Add Account→Microsoft Exchange.

    The first Exchange screen opens and requests your e-mail address, password, and a description, which is optional.

  2. Fill in the information requested and tap Next.

  3. The second Exchange screen opens. Fill in the requested fields.


    You may have to ask your network administrator for some of the details.

  4. Tap Next.

    If Microsoft Auto Discovery didn’t fill in the server address, type it in. It will be something like

  5. The Exchange account opens with options for Mail, Contacts, and Calendars. Turn Mail on to have e-mail from your Exchange account accessible from your iPhone.

    Turn on Contacts and Calendars as well if you want to access that information from your Exchange account.

How to set up other IMAP and POP accounts on your iPhone

If you or your company uses another e-mail provider, it’s probably an IMAP — Internet Message Access Protocol or POP — Post Office Protocol account. iOS 7 is pretty clever at finding the account and setting it up based on just your e-mail address and password:

  1. Tap Settings on the Home screen, and then tap Mail, Contacts, Calendars.

  2. Tap Add Account.

  3. Tap Other at the bottom of the list.

  4. Tap Add Mail Account, the first button on the screen.

    A New Account screen opens.

  5. Fill in your name, address (your e-mail address), your password, and a description if you want something different than what is automatically entered.


  6. Tap Next.

    Mail looks for your account and veri-fies it.

  7. Your iPhone automatically recognizes if it’s an IMAP or POP account and presents the appropriate choices.

  8. Tap the options, such as Mail or Notes, to the On position to have that data accessible from your iPhone.

  9. Tap Save.

    The account is added and appears in the list of accounts in Settings→Mail, Contacts, Calendars.