Enter Contact Information into Address Book on Your MacBook - dummies

Enter Contact Information into Address Book on Your MacBook

By Mark L. Chambers

Although the Address Book is now offered as a standalone application on your MacBook, you still have to add contacts to your Address Book manually. Here is how to create a new contact within your Address Book:

  1. Launch Address Book from the Dock by clicking its icon.

    The icon looks like an old-fashioned paper Address Book with an @ symbol on the cover.

  2. Press the Command+N shortcut to create a new contact. Alternatively, choose File→New Card or click the Add a New Person button at the bottom of the Name column.

    Address Book displays the template that you see here, with the First name field highlighted and ready for you to type.


  3. Enter the contact’s first name and press Tab to move to the Last name field.

  4. Continue entering the corresponding information in each field, pressing Tab to move through the fields.

    If a field isn’t applicable (for example, if a person has no Home page), just press Tab again to skip it. You can press Return to add extra lines to the Address field.

    Notice those icons next to each field — the ones that look like up and down arrows? That’s the Address Book telling you that there are additional versions of the field that you can enter as well. (Think home and work addresses.)

    Click the up/down icon and a pop-up menu appears, allowing you to choose which version of the field will be displayed. Depending on the field, Address Book may automatically display an additional version — for example, if you enter a work address for the contact, another field for the contact’s home address appears. Click this new field and then you can enter the contact’s home address, too.

    You can also add new fields to a card, such as web addresses (also called URLs), birthdays, maiden names, and the like. To add a new field, click Card→Add Field and choose the field you want to add from the menu that appears.

  5. To add a photograph to the card, click Card→Choose Custom Image (or drag an image from a Finder window on top of the thumbnail square).

    Address Book displays a sheet that you can use to select the image. Click Choose to display our old friend the Open dialog.

    Click the Capture a picture from a video camera button (which bears a snazzy camera icon) to use your MacBook’s built-in iSight camera for a quick snapshot.

  6. When you’re done, click the Done button at the bottom of the Address Book window to save the card.

You can edit the contents of a card at any time by displaying it and clicking the Edit button at the bottom (or by pressing Command+L, or even by clicking Edit and choosing the Edit Card menu item).

No need to edit a card to add information to the Note field — just click and type.

You can also add contact cards directly to your Address Book from the Mac OS X Mail application — go figure. Within Mail, click the message (to highlight it) from the person whom you want to add, click the friendly Message menu, and then click Add Sender to Address Book, or press Command+Shift+Y.

Naturally, adding people this way doesn’t add their supporting information — just their name and e-mail address (and, if they used Mail on their end to send the message and they have a photo attached to their personal card, their photo gets imported as well). Once again, your nimble fingers have to manually enter the rest.