How to Back Up Your Sage Timeslips Data - dummies

How to Back Up Your Sage Timeslips Data

By Elaine Marmel

You should keep more than just yesterday’s backup for your Sage Timeslips data. Some people recommend that you keep 10 backups—one for each of the last 10 days. Why? Sometimes, errors creep into your database without your knowledge. If your database becomes corrupted and you have only one backup, chances are good that you’ve backed up the corruption, and that backup won’t be worth much.

However, if you keep several backups, you give yourself the chance of having to re-create only a few days of work instead of losing everything. And keeping 10 backups is easy to do, as you see in a moment.

You should save your backups to a hard drive other than the one that stores the original database. You can, for example, use an external hard drive or flash drives. Both mediums are reliable, inexpensive, fast, and portable.

When you create your backup, Timeslips suggests that you name the backup file Timeslips Backup. That’s insufficient. You should add today’s date to the beginning of the filename so that your backup files have names such as 10-31-13 Timeslips Backup and 11-01-13 Timeslips Backup.

Using this naming convention, you can easily identify the most recent backup file, which is the one you’ll want to try first if you need to recover from a disaster.

Backing up a corrupted database won’t help you in the event of a disaster. For that reason, you should verify your Timeslips database’s integrity before you back it up..

To back up your Timeslips database using the built-in tools supplied in Timeslips, follow these steps:

  1. Plug in your external hard drive or flash drive.

  2. If you work in a network environment, in Timeslips, place the database in exclusive mode by choosing Special→Exclusive Mode.

  3. Choose File→Backup.

    Timeslips displays the Back Up Current Database dialog box, which lists the folder location of the current database, the date you last made a backup, the question, Do You Want to Make a Backup?, and the Include Subfolders Found in Your Database Folder check box.

  4. Select the Include Subfolders Found in Your Database Folder check box.

  5. Click Yes.

    Timeslips displays the Name the Backup File window.


  6. Navigate to the location (external hard drive or flash drive) where you want to store your backup.

    As you can see in the example, the backups are stored in a folder called Timeslips Backups on the LaCie external hard drive.

  7. In the File Name field, type the name you want to assign to the backup file.

    You can add today’s date to the default name that Timeslips supplies, which is Timeslips Backup.

    Timeslips automatically assigns a file type of .BKU (for backup) to all Timeslips backup files. In that way, you can easily distinguish Timeslips backup files from all your other files.

  8. Click the Save button.

    A progress bar appears as Timeslips backs up your database. When Timeslips finishes backing up, a message appears, indicating that the backup was successful.

  9. Click OK.

And that’s it — you’ve made a backup. Don’t forget to choose Special→Exclusive Mode to give others access to the database.