{"appState":{"pageLoadApiCallsStatus":true},"articleState":{"article":{"headers":{"creationTime":"2016-03-28T14:44:57+00:00","modifiedTime":"2016-03-30T18:24:37+00:00","timestamp":"2022-09-14T18:14:20+00:00"},"data":{"breadcrumbs":[{"name":"Technology","_links":{"self":"https://dummies-api.dummies.com/v2/categories/33512"},"slug":"technology","categoryId":33512},{"name":"Software","_links":{"self":"https://dummies-api.dummies.com/v2/categories/33618"},"slug":"software","categoryId":33618},{"name":"Microsoft Products","_links":{"self":"https://dummies-api.dummies.com/v2/categories/33642"},"slug":"microsoft-products","categoryId":33642},{"name":"General Microsoft","_links":{"self":"https://dummies-api.dummies.com/v2/categories/33652"},"slug":"general-microsoft","categoryId":33652}],"title":"Creating a Template in Word 2016","strippedTitle":"creating a template in word 2016","slug":"creating-a-template-in-word-2016","canonicalUrl":"","seo":{"metaDescription":"If you find yourself using the same styles and formats for documents, you'll want to create your template. 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This video explains how to modify an existing template, import styles from other templates, and how to save the template to make it available in the future.","item_vector":null},"titleHighlight":null,"descriptionHighlights":null,"headers":null,"categoryList":["technology","software","microsoft-products","general-microsoft"],"title":"Creating a Template in Word 2016","slug":"creating-a-template-in-word-2016","articleId":210390},{"objectType":"article","id":140321,"data":{"title":"How to Create a New Document Template in Word 2016","slug":"how-to-create-a-new-document-template-in-word-2016","update_time":"2016-03-26T07:22:21+00:00","object_type":"article","image":null,"breadcrumbs":[{"name":"Technology","slug":"technology","categoryId":33512},{"name":"Software","slug":"software","categoryId":33618},{"name":"Microsoft Products","slug":"microsoft-products","categoryId":33642},{"name":"Word","slug":"word","categoryId":33651}],"description":"The easiest way to create a new template in Word 2016 is to base the template on an existing document — for example, a document you've already written and formatted to perfection. The template retains the document's formatting and styles so that you can instantly create a new document with those same settings.\nTo make a template based on a document you've already created, follow these steps:\n\n Open or create the document, one that has styles or formats or text that you plan to use repeatedly.\n \n Strip out any text that doesn't need to be in every document.\nFor example, a play-writing template should have all the play-writing styles in it, but the text includes only placeholders — just to get you started.\n \n Click the File tab.\n \n On the File screen, choose the Save As command.\nDon't worry about choosing the document's location. All Word templates are saved in a predefined folder, and Word automatically chooses that location for you.\n \n Click the Browse button.\nThe Save As dialog box appears. It's the same Save As dialog box that Word uses for saving everything.\n \n Type a name for the template.\nType the name in the File Name box. Be descriptive.\nYou don't need to use the word template when naming the file.\n \n From the Save As Type drop-down list, choose Word Template.\nAh-ha! This is the secret. The document must be saved in a document template format. That's what makes a template superior over a typical, boring Word document.\n \n Click the Save button.\nYour efforts are saved as a document template, nestled in the proper storage location where Word keeps all its document templates.\n \n Close the template.\nThe reason for closing it is that any changes you make from now on are saved to the template. If you want to use the template to start a new document, you choose that template from the New window.\n \n","item_vector":null},"titleHighlight":null,"descriptionHighlights":null,"headers":null,"categoryList":["technology","software","microsoft-products","word"],"title":"How to Create a New Document Template in Word 2016","slug":"how-to-create-a-new-document-template-in-word-2016","articleId":140321},{"objectType":"article","id":140332,"data":{"title":"How to Change a Document's Template in Word 2016","slug":"how-to-change-a-documents-template-in-word-2016","update_time":"2016-03-26T07:22:29+00:00","object_type":"article","image":null,"breadcrumbs":[{"name":"Technology","slug":"technology","categoryId":33512},{"name":"Software","slug":"software","categoryId":33618},{"name":"Microsoft Products","slug":"microsoft-products","categoryId":33642},{"name":"Word","slug":"word","categoryId":33651}],"description":"Word 2016 documents, including blank documents that use the Normal template, are associated with a template. If you choose the wrong template or suddenly desire to change or reassign a document's template, follow these steps:\n\n Open the document that needs a new template attached.\n \n Click the File tab.\n \n On the File screen, choose the Options command.\nThe Word Options dialog box appears.\n \n Choose Add-Ins from the left side of the Word Options dialog box.\n \n Choose Templates from the Manage drop-down list.\nYou find the Manage drop-down list near the bottom of the dialog box.\n \n Click the Go button.\nThe Templates and Add-ins dialog box appears. You should see which template is attached to the document, such as Normal.\n \n Click the Attach button.\nWord displays the Attach Template dialog box, which looks and works like the Open dialog box.\n \n Select the template you want to attach.\nThe templates listed are stored on your computer, so you don't see the full range of templates that you would find on the New screen.\n \n Click the Open button.\nThe template is attached to your document.\n \n Ensure that the option Automatically Update Document Styles is selected.\nUpdating styles means that your document's current styles are changed to reflect those of the new template, which is probably what you want.\n \n Click OK.\nThe styles stored in that template are now available to your document, and the document is now attached to the template.\n \n\nNote that attaching a template doesn't merge any text or graphics stored in that template. Only the styles (plus custom toolbar and macros) are merged into your document.\nYou can also follow these steps to un-attach a template. Do that by selecting Normal (normal.dotm) as the template to attach.","item_vector":null},"titleHighlight":null,"descriptionHighlights":null,"headers":null,"categoryList":["technology","software","microsoft-products","word"],"title":"How to Change a Document's Template in Word 2016","slug":"how-to-change-a-documents-template-in-word-2016","articleId":140332},{"objectType":"article","id":259166,"data":{"title":"Creating and Managing Word 2019 Templates","slug":"creating-and-managing-word-2019-templates","update_time":"2019-01-09T15:34:47+00:00","object_type":"article","image":null,"breadcrumbs":[{"name":"Technology","slug":"technology","categoryId":33512},{"name":"Software","slug":"software","categoryId":33618},{"name":"Microsoft Products","slug":"microsoft-products","categoryId":33642},{"name":"General Microsoft","slug":"general-microsoft","categoryId":33652}],"description":"Every Word document you create is fashioned from a template. The purpose of a template is to store styles for Word documents. In the act of creating a document in Word 2019, you choose a template, and the styles on the template become available to you when you work on your document.\r\n\r\nFor example, when you select Blank Template in the New window or press Ctrl+N (see here for additional Word 2019 shortcuts), you create a document with the Blank Document template, a relatively simple template with few styles. When you create a document with a template from Office.com or a template from the New window, more styles are available to you because these templates are more sophisticated.\r\n\r\nTo save time formatting your documents, you are invited to create templates with styles that you know and love. You can create a new template on your own or create a template by assembling styles from other templates and documents. Styles in templates can, like styles in documents, be modified, deleted, and renamed.\r\nTo create a document from a template you created yourself, open the New window (on the File tab, choose New), click the Personal tab, and select your template.\r\nTo find out which template was used to create a document, go to the File tab and choose Info. Then click the Show All Properties link in the Info window. You see a list of document properties, including the name of the template used to create the document.\r\n\r\nCreating a new template in Word 2019\r\nHow do you want to create a new template? You can do it on your own or assemble styles from other templates. Read on.\r\nCreating a template on your own\r\nOne way to create a template is to start by opening a document with many or all the styles you know and love. When you save this document as a template, you pass along the styles in the document to the template, and you save yourself the trouble of creating styles for the template after you create it.\r\n\r\nFollow these steps to create a template on your own:\r\n\r\n \tCreate a new document or open a document with styles that you can recycle.\r\n \tOn the File tab, choose Save As.\r\n\r\nThe Save As window opens.\r\n \tClick This PC.\r\n \tClick the Browse button.\r\n\r\nThe Save As dialog box appears.\r\n \tOpen the Save As Type menu and choose Word Template.\r\n\r\nThe Save As dialog box opens to the folder where templates are stored on your computer.\r\n \tEnter a name for your template.\r\n \tClick the Save button.\r\n\r\nCreate, modify, and delete styles as necessary.\r\n\r\nAssembling styles from different documents and templates\r\nSuppose that you like a style in one document and you want to copy it to another so that you can use it there. Or you want to copy it to a template to make it available to documents created with the template. Read on to find out how to copy styles between documents and between templates.\r\nCOPYING A STYLE FROM ONE DOCUMENT TO ANOTHER\r\nCopy a style from one document to another when you need the style on a one-time basis. Follow these steps:\r\n\r\n \tSelect a paragraph that was assigned the style you want to copy.\r\n\r\nBe sure to select the entire paragraph. If you want to copy a character style, select text to which you have assigned the character style.\r\n \tPress Ctrl+C or right-click and choose Copy to copy the paragraph to the Clipboard.\r\n \tSwitch to the document you want to copy the style to and press Ctrl+V or click the Paste button on the Home tab.\r\n \tDelete the text you just copied to your document.\r\n\r\n\r\nThe style remains in the Styles pane and Styles gallery even though the text is deleted. You can call upon the style whenever you need it.\r\n\r\nCOPYING STYLES TO A TEMPLATE\r\nUse the Organizer to copy styles from a document to a template or from one template to another. After making a style a part of a template, you can call upon the style in other documents. You can call upon it in each document you create or created with the template. Follow these steps to copy a style into a template:\r\n\r\n \tOpen the document or template with the styles you want to copy.\r\n \tIn the Styles pane, click the Manage Styles button.\r\n\r\nThis button is located at the bottom of the window. The Manage Styles dialog box appears.\r\n \tClick the Import/Export button.\r\n\r\nYou see the Organizer dialog box. Styles in the document or template that you opened in Step 1 appear in the In list box on the left side.\r\n\r\n[caption id=\"attachment_259167\" align=\"aligncenter\" width=\"535\"] Copying styles to a template.[/caption]\r\n \tClick the Close File button on the right side of the dialog box.\r\n\r\nThe button changes names and becomes the Open File button.\r\n \tClick the Open File button and, in the Open dialog box, find and select the template to which you want to copy styles; then, click the Open button.\r\n\r\nThe names of styles in the template you chose appear on the right side of the Organizer dialog box.\r\n \tIn the Organizer dialog box, Ctrl+click to select the names of styles on the left side of the dialog box that you want to copy to the template listed on the right side of the dialog box.\r\n\r\nAs you click the names, they become highlighted.\r\n \tClick the Copy button.\r\n\r\nThe names of styles that you copied appear on the right side of the Organizer dialog box.\r\n \tClick the Close button and click Save when Word asks whether you want to save the new styles in the template.\r\n\r\nOpening a Word template so that you can modify it\r\nFollow these steps to open a template in Word and be able to modify it:\r\n\r\n \tOn the File tab, choose Open.\r\n\r\nYou see the Open window.\r\n \tClick This PC.\r\n \tClick the Browse button.\r\n \tIn the Open dialog box, go to the Templates folder where you store templates.\r\n \tSelect the template.\r\n \tClick the Open button.\r\n\r\nThe template opens in the Word window. Style modifications that you make in the template become available to all documents that were fashioned from the template.\r\n\r\nModifying, deleting, and renaming styles in Word templates\r\nModify, delete, and rename styles in a template the same way you do those tasks to styles in a document. However, in the Modify Style dialog box, select the New Documents Based on This Template option button before clicking OK.\r\n\r\nYour style modifications will apply to all documents you create in the future with your template. For the style modifications to take effect in documents you already created with your template, tell Word to automatically update document styles in those documents. Follow these steps:\r\n\r\n \tSave and close your template if it is still open.\r\n\r\nIf any documents you fashioned from the template are open, close them as well.\r\n \tOpen a document that you want to update with the style modifications you made to the template.\r\n \tGo to the Developer tab.\r\n\r\nTo display this tab if necessary, open the File tab, choose Options, go to the Customize Ribbon category in the Word Options dialog box, select the Developer check box, and click OK.\r\n \tClick the Document Template button.\r\n\r\nThe Templates and Add-ins dialog box opens. It should list the path to the Templates folder and the template you modified. If the wrong template is listed, click the Attach button and select the correct template in the Attach Template dialog box.\r\n \tSelect the Automatically Update Document Styles check box.\r\n \tClick OK.\r\n\r\nTelling Word 2019 where templates are stored\r\nThe first time you create a template, Word stores it in this folder:\r\n\r\n \tC:\\Users\\Username\\Documents\\Custom Office Templates\r\n\r\nHowever, in previous versions of Word, templates were stored in one of these folders:\r\n\r\n\r\n \tC:\\Users\\Owner\\Documents\\Custom Office Templates\r\n \tC:\\Users\\Username\\AppData\\Roaming\\Microsoft\\Templates\r\n\r\nTo keep all your templates in one place, either move them to the C:\\Users\\Username\\Documents\\Custom Office Templates folder or tell Word where you prefer to store templates.\r\n\r\nFollow these steps to tell Word 2019 where you keep templates on your computer:\r\n\r\n \tOn the File tab, choose Options.\r\n\r\nThe Word Options dialog box opens.\r\n \tGo to the Save category.\r\n \tIn the Default Personal Templates Location text box, enter the path to the folder where you prefer to store templates.\r\n \tClick OK.\r\n\r\nAttaching a different template to Word document\r\nIt happens in the best of families. You create or are given a document, only to discover that the wrong template is attached to it. For times like those, Word gives you the opportunity to switch templates. Follow these steps:\r\n\r\n \tOn the Developer tab, click the Document Template button.\r\n\r\nYou see the Templates and Add-Ins dialog box. If the Developer tab isn’t displayed on your screen, go to the File tab, choose Options, visit the Customize Ribbon category in the Word Options dialog box, select the Developer check box, and click OK.\r\n \tClick the Attach button to open the Attach Template dialog box.\r\n \tFind and select the template you want and click the Open button.\r\n\r\nYou return to the Templates and Add-ins dialog box, where the name of the template you chose appears in the Document Template box.\r\n \tClick the Automatically Update Document Styles check box.\r\n\r\nDoing so tells Word to apply the styles from the new template to your document.\r\n \tClick OK.\r\n","item_vector":null},"titleHighlight":null,"descriptionHighlights":null,"headers":null,"categoryList":["technology","software","microsoft-products","general-microsoft"],"title":"Creating and Managing Word 2019 Templates","slug":"creating-and-managing-word-2019-templates","articleId":259166},{"objectType":"article","id":140284,"data":{"title":"How to Create a Brand New Style in Word 2016","slug":"how-to-create-a-brand-new-style-in-word-2016","update_time":"2016-03-26T07:21:53+00:00","object_type":"article","image":null,"breadcrumbs":[{"name":"Technology","slug":"technology","categoryId":33512},{"name":"Software","slug":"software","categoryId":33618},{"name":"Microsoft Products","slug":"microsoft-products","categoryId":33642},{"name":"Word","slug":"word","categoryId":33651}],"description":"The easiest way to make up a new style in Word 2016 is to format a single paragraph just the way you like. Once you've set text and paragraph formatting, follow these steps to create the new style:\n\n Select the text you've formatted.\n \n Click the Home tab.\n \n In the Styles group, display the full Quick Styles Gallery.\nClick the down-pointing arrow in the lower-right corner of the Gallery.\n \n Choose the command Create a Style.\nThe Create New Style from Formatting dialog box appears.\n \n In the Name box, type a short and descriptive name for your style.\nFor example, proposal body for the main text of a proposal or dialog for a character's lines in a play.\n \n Click the OK button to create the style.\nThe style is created and applied to the selected text.\n \n\nThe style you create appears on the Ribbon, in the Style Gallery.\n\n Styles you create are saved with the document, along with the text and other document info.\n \n To make the style available to other documents, build a template. Styles in a template are available to all documents created by using that template.\n \n You may have to tweak some settings in your style.\n \n","item_vector":null},"titleHighlight":null,"descriptionHighlights":null,"headers":null,"categoryList":["technology","software","microsoft-products","word"],"title":"How to Create a Brand New Style in Word 2016","slug":"how-to-create-a-brand-new-style-in-word-2016","articleId":140284}]},"relatedArticlesStatus":"success"},"routeState":{"name":"Article4","path":"/article/technology/software/microsoft-products/general-microsoft/creating-a-template-in-word-2016-210390/","hash":"","query":{},"params":{"category1":"technology","category2":"software","category3":"microsoft-products","category4":"general-microsoft","article":"creating-a-template-in-word-2016-210390"},"fullPath":"/article/technology/software/microsoft-products/general-microsoft/creating-a-template-in-word-2016-210390/","meta":{"routeType":"article","breadcrumbInfo":{"suffix":"Articles","baseRoute":"/category/articles"},"prerenderWithAsyncData":true},"from":{"name":null,"path":"/","hash":"","query":{},"params":{},"fullPath":"/","meta":{}}},"dropsState":{"submitEmailResponse":false,"status":"initial"},"sfmcState":{"status":"initial"},"profileState":{"auth":{},"userOptions":{},"status":"success"}}
If you find yourself using the same styles and formats for documents, you'll want to create your template. This video explains how to modify an existing template, import styles from other templates, and how to save the template to make it available in the future.
Peter Weverka is a veteran For Dummies author. In addition to previous books on Microsoft Office, Peter has written guides to Windows, the Internet, and Quicken.
