Request a SharePoint 2010 Team Site - dummies

Request a SharePoint 2010 Team Site

Most organizations have a process for requesting a team site, which might be anything from a simple process in which you send an e-mail addressed to someone in your IT department to very detailed wizards that walk you through the site creation process. One company requires that you write a justification for why you want the team site and then submit prototypes.

A team site is a SharePoint site that you can use to collaborate with your coworkers. If the team site is hosted in your company’s extranet or by a public hosting company, you may even be able to collaborate with people outside your organization. In most cases, an administrator will create a team site for you.

Whatever you have to do to get your SharePoint 2010 team site, get one. At a minimum, you need to provide your SharePoint administrator with this information to get a team site:

  • The site name: The friendly caption that appears in the header of your site and in any site directory where your site may be listed.

  • The site template: The template determines what kind of site SharePoint makes for you. SharePoint includes dozens of predefined site templates. Your company may even create its custom site templates. Tell your administrator you want a team site, which is the most popular of all the SharePoint 2010 site templates.

  • The web address or URL: The unique location where your team site is hosted. In most organizations, all team sites are located off the same root web address. Some examples include

http://intranet.company.com/sites
http://portal/projectsites
http://sharepoint/sites

Your organization may also ask who has permission to access the site. Your site’s users must be connected physically to your network or have permission from your network administrator to access your network remotely.

Some companies set up a special kind of deployment for SharePoint, or an extranet, that provides a secure way for non-employees to log into their SharePoint team sites without actually being on the internal company network.

Setting up SharePoint in an extranet environment can be done in lots of ways and is outside the scope of this book. Setting up SharePoint in an extranet environment is a networking problem, not a SharePoint problem. The good news is that a number of third-party companies host SharePoint team sites on the Internet for a small monthly fee.

If your IT department can’t support an extranet at this time, you might explore the option of using a hosted team site instead. These are usually very secure, and you can usually get your content out of the remote site and into your internal site when that time comes.

All SharePoint team sites have three basic kinds of users:

  • Visitors have Read Only permission. They can view your site without making any contributions.

  • Members can participate in your team site by uploading and editing documents or adding tasks or other items.

  • Owners have Full Control permission to customize the site. As the person requesting the team site, the SharePoint administrator will likely assume that you’re the proud owner unless you specifically tell him who owns the site.