Microsoft SharePoint 2010 For Dummies Cheat Sheet - dummies
Cheat Sheet

Microsoft SharePoint 2010 For Dummies Cheat Sheet

From SharePoint 2010 For Dummies, 2nd Edition

By Vanessa L. Williams

Microsoft SharePoint Server 2010 takes advantage of the best of the web to help you be more productive at work. With SharePoint 2010, you can manage and search documents, publish reports and business information, track contacts, display information from other databases, and collaborate using blogs, wikis, and discussion boards. You can use SharePoint’s websites to store, track, secure, and share all the stuff you do at work.

What’s Included in SharePoint 2010?

SharePoint 2010 is a set of Microsoft products that enables businesses to meet their diverse needs in collaboration, social networking, information portals and public websites, enterprise content management, business intelligence, and business applications. SharePoint 2010 consists of the following products:

  • SharePoint Foundation 2010 (or Windows SharePoint Services 4.0): Basic collaboration using team sites, blogs, document libraries, and simple tracking lists

  • SharePoint Server 2010, Standard license: Intranet, portals, extranets, search, and My Site social network

  • SharePoint Server 2010, Enterprise license: Advanced scenarios for business intelligence, application integration, and Office 2010 services

  • SharePoint Server 2010 for Internet Sites: Anonymous access to SharePoint sites, such as for public websites

  • SharePoint Online: The cloud-based Enterprise version of SharePoint Server 2010. Offered as a stand-alone service and bundled with Office 365.

Types of Web Pages in SharePoint 2010

Although SharePoint 2010 gives you a lot of helpful tools to work with content, the ability to communicate effectively with your team, starting with a customizable home page, pulls everything together. Using web pages and Web Parts is how you arrange and present information in a collaboration site. Team sites use wiki pages to make it easy for everyone on your team to share information.

Page Default Location Typical Usage Scenario
Publishing Page* Pages library Complete control over look and feel; more granular content
Web Part Page None; can reside in any library or folder To display Web Parts; no content management requirement.
Wiki page Site Pages Pages that look and function like the home page.
*Requires SharePoint Server 2010 Standard license

Common Web Parts in SharePoint 2010

Web Parts are reusable components that display content on web pages in SharePoint 2010. Web Parts are a fundamental part of the team site experience, so make it a point to get comfortable with them and know what your options are.

General Purpose Web Parts
Web Part Category Example Web Parts Description
Lists and Libraries XSLT List View Web Part Use to create custom list views with SharePoint Designer 2010.
Lists and libraries use XSL stylesheets to control output.
None Data Form Web Part Use this Web Part in SharePoint Designer 2010 to create custom
queries and displays.
Content Rollup Content Query Web Part*, Summary Links Web Part* Query content from anywhere in the current site and customize
its presentation.
Content Rollup RSS Viewer Web Part*, XML Viewer Web Part Use an RSS feed or XML file as the data source and customize
its presentation.
Media and Content Silverlight Web Part Display a Silverlight application with this Web Part.
*Requires SharePoint Server 2010 Standard license
Specialized Web Parts
Web Part Category Example Web Parts Description
Business Data* Business Lists Display items from external data sources, such as
People** Note Board Allow users to add comments to any page.
Navigation** Tag Cloud Displays a tag cloud for tags found in the current site.
Search** Refinement Panel, Search Core Results Use to create custom search experiences.
*Requires SharePoint Server 2010 Enterprise
; **Requires SharePoint Server 2010 Standard

SharePoint 2010 Site Templates

SharePoint 2010 provides a number of templates for creating new sites. Most organizations will decide for you which SharePoint templates you’re going to use; it’s usually either a Team Site template or a Publishing Site template. The other templates are specialized.

Product Available Site Templates Typical Usage Scenarios
SharePoint Foundation 2010 Team Site, Meeting Workspace, Blog More people contribute content than read it; also when you want
basic layouts
SharePoint Server 2010, Standard license; and SharePoint 2010
for Internet Sites, Standard
Publishing Portal Web content management sites, such as portals
Enterprise Wiki Collaborative sites with web content management
Document Center Sample template to demonstrate SharePoint’s document management
Basic and Enterprise Search Centers Site dedicated to displaying search results
My Site Host Site dedicated to hosting My Site
SharePoint Server 2010, Enterprise License*; and SharePoint
Server 2010 for Internet Sites, Enterprise
Records Center Used for managing document lifecycles
Performance Point Site Used for creating business intelligence dashboards
*Includes additional Web Parts and services to support
advanced enterprise requirements