Create a Standard View in SharePoint 2010 - dummies

Create a Standard View in SharePoint 2010

The most common kind of view you create in a SharePoint 2010 list or library is a public, Standard view. A public view can be used by anyone to view the contents of a list or library.

Standards views have the following traits:

  • They’re accessible by all browsers, including Firefox.

  • They have the most configuration options, such as filtering, grouping, and editing options.

  • They’re available for all lists and libraries.

  • They don’t require any special columns for configuring the view. Other view formats, such as a Calendar view, require date columns.

To create a new Standard view:

  1. Browse to the list or library where you want to create the new view.

  2. Click the List tab on the Ribbon to access options for managing the list’s views.

    In a calendar list, click the Calendar tab to manage the list’s views.

  3. Click the Create View button.

    A list of view format options appears.

  4. Click the Standard View link to create a view that looks like a web page.

    After selecting your view format, the next page displays your options for creating the new view.

  5. In the View Name field, type the name you want to call this view.

    The View Name field has two purposes:

    • It provides the friendly name that can be selected to display the view.

    • It provides the filename for the web page, which is part of the web address.

    Give the page a name that’s easy to remember. For example, if your view will group by department, entering the name GroupByDepartment will create a web page named GroupByDepartment.aspx. You can change to a friendly name after the filename has been created.

  6. To set this view as the default view for the list or library, select the Make This the Default View check box.

    If this isn’t the default view, users can select the view from a drop-down list on the Ribbon.

  7. In the View Audience field, select the Create a Public View radio button.

    Optionally, you can create a private view that only you can see. You must have at least Designer or Owner permissions to create a public view.

  8. In the Columns section of the page, place a check in the Display column next to any columns you wish to display.

    You can also indicate the relative order that columns appear on the screen using the Position from Left column.

  9. (Optional) In the Sort section, use the drop-down lists to select the first column you want to sort by and then select the second column to sort by.

    The default sort option is ID, which means that items will be sorted by the order they were entered in the list.

  10. Select the remaining options to configure your view, such as the columns you want to filter or group on.


    Some of the options you can choose from are

    • Select Tabular View to include check boxes next to items for bulk operations.

    • Select Inline Editing to allow your users to add a new item directly in the Standard view rather than opening a new window.

    • In the Totals section, select which columns to aggregate using Count or Sum functions.

    • *In the Folder section, specify whether items should appear inside folders or flat as if the folders don’t exist.

    • Item Limit allows you to limit the items that are displayed on a single page. This can improve the performance of the view.

  11. Click OK to create the view.

    The new view appears in the browser.

    If you created a public view, SharePoint creates a new Web page using the name you specified in Step 5. Users can select this view from the drop-down list in the Manage Views Section of the Ribbon.