What’s in PowerPoint 2007’s Outline View?

By Doug Lowe

Normally, in PowerPoint the Slides tab is active, displaying thumbnail images of your PowerPoint slides. To work with your PowerPoint presentation in outline, click the Outline tab on the Ribbon. Then, your presentation appears as an outline, with the title of each slide as a separate heading at the highest level of the outline, and the text on each slide appears as lower-level headings subordinate to the slide headings.

Click on the Outline tab on the left end of the Ribbon to open the Outline View.
Click on the Outline tab on the left end of the Ribbon to open the Outline View.

The following list highlights a few important things about the outline:

  • The outline is comprised of the titles and body text of each slide. Any pictures, charts, and other objects are not included in the outline. If you add any text objects other than the basic title and body text objects included automatically when you create a new slide, the additional text objects don’t appear in the outline.

  • Each slide is represented by a high-level heading in the outline. The text of this heading is taken from the slide’s title, and an icon that represents the entire slide appears next to the heading. The slide number appears to the left of the Slide icon.

  • Each text line from a slide’s body text appears as an indented heading. This heading is subordinate to the slide’s main title heading.

  • An outline can contain subpoints that are subordinate to the main points on each slide. PowerPoint enables you to create as many as five heading levels on each slide, but your slides will probably get too complicated if you go beyond two headings.