How to Enter Text on a Shape on a PowerPoint 2007 Organization Chart

By Peter Weverka

When you create a new diagram in PowerPoint, [Text] appears on the shapes in your diagram. To replace PowerPoint’s placeholder, you can click in a shape and start typing, but the PowerPoint Text pane gives you a simpler way. Select your diagram, and follow these steps to open the Text pane and enter the text there:

  1. Select the (SmartArt Tools) Design tab.


  2. Either click the Text Pane button or click the same button to the left of the diagram.


    The Text pane opens to the left of the diagram.

  3. Enter the text in the Text pane.

    As you enter text, the diagram shapes are selected so that you know which shape you’re entering text on. PowerPoint shrinks the text in diagrams as you enter more text so that all text is the same size.

  4. Click the Close button (the X) in the Text pane to close the pane.

    If you make a spelling error, click the Text Pane button to reopen the Text pane and correct it.

Diagram shapes you add on your own don’t come with the generic [Text] placeholder. Select your newly minted shape and do one of the following to enter text on it:

  • Click the Text Pane button to display the Text pane. You see a blank place in the Text pane for entering text for your new shape. Enter the text in the Text pane.

  • Click in the diagram shape and start typing.