Broadcast PowerPoint Presentations with Office 2011 for Mac

By Geetesh Bajaj, James Gordon

Wow, your PowerPoint 2011 for Mac slideshow is such a hit , that your boss wants you to broadcast it to the global offices. With Office 2011 for Mac, you can run a PowerPoint slide show with on your computer, and your audience can watch as your show plays live, online, in a Web browser.

The audience doesn’t even have to have PowerPoint, although a high-speed Internet connection is required for both the presenter and the audience.

Here’s how to broadcast a slide show:

  1. Open your presentation in PowerPoint.

  2. Click the Ribbon’s Slide Show tab, and in the Play Slide Show group, click Broadcast Slide Show.

    Alternatively, choose Slide Show→Broadcast Slide Show from the menu bar.

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  3. Click the Connect button.

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  4. Enter your Windows Live ID and password in the text boxes provided.

    If you don’t have a Windows Live ID, click the Get a Live ID button and fill in the required information to sign up.

  5. (Optional) Select the check box to save your password in the Mac OS Keychain so that you don’t have to enter it again in the future.

    It may take a minute to log in.

    After you log in, the Broadcast Slide Show dialog displays and shows the Broadcast Link. You distribute this link to your audience.

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  6. In the Broadcast Slide Show dialog, choose how to send your audience the link to view your slide show. You can choose to send it in an e-mail or to copy it into a chat.

  7. When you’re ready and your audience is watching, click the Play Slide Show button.

When the show is over, the presenter’s Mac shows the presentation in Broadcast view, and the show keeps running for the presenter and the audience until the presenter clicks one of the End Broadcast buttons. The presenter can keep the show alive and re-broadcast the slide show using the Broadcast tab of the Ribbon (retaining the same URL) by not ending the show.

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There are some limitations to broadcasting a slide show. The most important one is that sounds and movies won’t play to your audience. Animations and transitions may not play. The Pen tool will display lines on the presenter’s screen, but not on the audience screens.