Your Item List in QuickBooks 2012 - dummies

By Stephen L. Nelson

QuickBooks 2012 provides a bunch of different ways to see the information that you’ve stored in your Item list. You may already know some of this stuff if you’ve worked with QuickBooks a bit. Some of it may be new to you.

The Item Code column in QuickBooks 2012 Item List

One important point to consider as you look at the Item Code column and Item Code drop-down list is space. Note that the Item drop-down list is pretty narrow. Note also that the Item drop-down list provides the item code (the left column), the item type, and an item description.


The Item List window in QuickBooks 2012

If you choose the Lists→Item List command, QuickBooks displays the Item List window. The Item List window identifies the item code or name, the description, the type of item, the account that gets credited when you sell some of the items, and the inventory stocking and pricing information (if you supply that).


The Item list provides a good way to quickly see what items you can put on invoices and purchase orders. The Item list also provides a quick and convenient way to see the stocking levels and prices.

If you want more information about an item shown in the Item List window, you can double-click the item. When you double-click the item, QuickBooks displays the Edit Item window. Essentially, the Edit Item window displays all the information available about a particular item. You can use the Edit Item window to change bits of item information.


If you’ve left the QuickBooks EasySaver feature turned on, QuickBooks may display a list of similar products you buy in the right portion of the window. For example, because the figure shows the item “Blue mug,” EasySaver displays a list of related products, including their descriptions and prices: hot cup mugs for $5.47 each, Irish coffee mugs for $2.92, travel mugs for $12.56, and so on.

Inventory reports in QuickBooks 2012

As you would expect, QuickBooks supplies several interesting, useful inventory reports. If you choose the Reports→Inventory command, for example, QuickBooks displays a submenu of inventory reports. The submenu provides reports that give inventory valuations, inventory stock levels, and a worksheet that you can use to go out and physically count the inventory on store shelves or in the warehouse.