The QuickBooks 2012 Edit Menu Commands - dummies

The QuickBooks 2012 Edit Menu Commands

By Stephen L. Nelson

The Edit menu in QuickBooks 2012 provides several useful commands for entering new transactions, editing existing transactions, and for reusing transaction information. Following are brief descriptions of some of these commands:

  • Edit Check/Deposit: This command is equivalent to the Edit Transaction button (which appears in the Register window). If you choose the Edit Check/Deposit command, QuickBooks displays the Write Checks window so that you can edit the transaction using that tool.

  • New Bill Pmt/Check: This command displays the Write Checks window so that you can record a new check transaction and record it into the register.

  • Delete Bill Pmt/Check: The Delete Check command deletes the selected transaction from the register. (The name of this command changes depending on the transaction selected in the register.)

  • Memorize Check: This command, which appears when appropriate, memorizes the selected transaction, adds the check information to the memorized transaction list, and thereby allows you to reuse the check information at some point in the future.

  • Void Check: This command, which also appears when appropriate, lets you void the selected check transaction.

  • Copy/Paste: The Copy command copies the currently selected check. If you choose the Paste command, QuickBooks pastes the just-copied check into the next empty row of the register.

  • Go To Transfer: This command goes to the other side of a transfer transaction. The Go To Transfer command, obviously, makes sense and works only if the selected transaction is a transfer.

  • Transaction History: This command displays a window that lists all the transactions related to the current selected transaction. Typically, you use this Transaction History command when the selected transaction is a customer payment.

  • Change Account Color: This command displays the Change Account Color dialog box. The Change Account Color dialog box lets you choose another color to use as the color of the striping shown in the Register window. To select another color, click the color square that shows the color that you want and then click OK.

  • Use Register: This command displays the Use Register dialog box. The Use Register dialog box lets you select the account that you want to display in a register.

  • Use Calculator: This command predictably displays the Windows Calculator.

  • Find: The Find command displays either the Simple tab of the Find window or the Advanced tab of the Find window. Both tabs allow you to search through your register and find transactions.

    The Simple tab of the Find window.
    The Simple tab of the Find window.
    The Advanced tab of the Find window.
    The Advanced tab of the Find window.
  • Search: Opens a search window that you can use to search for specific information within your company file.

  • Preferences: This command enables you to change the way that QuickBooks works so that it best matches your firm’s accounting requirements.