The Fast Way to Write Checks with QuickBooks 2015

By Stephen L. Nelson

If you want to pay a bill with QuickBooks 2015 that isn’t for inventory, that you won’t be reimbursed for, or that you don’t need to track in any way, shape, or form, you can write your check directly from the register. This method is the fast and easy way to go. Follow these steps:

  1. Choose Banking→Use Register.

    Alternatively, click the Register icon in the Banking section on the Home page. The register appears. (If you have more than one bank account, you have to select the proper account from the drop-down list and click OK.) The cursor is at the end of the register, ready and waiting for you to enter check information.

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  2. Fill in the information for the check.

    Notice that the entries you make are the same ones that you’d make on a check. You need to note three things about the register:

    • If you enter a Payee name that QuickBooks doesn’t recognize, you see the Name Not Found message box, and you’re asked to give information about this new, mysterious vendor. To see what to do next, read the preceding set of instructions on writing a check the slow way.

    • You have to choose an account name. Chances are good that you can find the right one in the Account drop-down list; if you can’t, though, enter one of your own. QuickBooks displays the Account Not Found message box and asks you to fill in the information about this new account.

    • To record a check that pays more than a single expense, click the Splits button (in the bottom-left corner of the window) to display a little box that you can use to input multiple expense accounts and amounts.

    As you fill out the register, if you decide that you want to be reimbursed for this check or that you want to track expenses and items, click the Edit Transaction button. You see the Write Checks window. When you finish filling in the Write Checks window, click Save & New. You’re back where you started, in the register window.

  3. When you finish filling in the check information, click the Record button.

    You click Record, of course, to record the check.

    By the way, if you realize that you made a mistake and haven’t yet clicked Record to record the check, you can click the Restore button to go back to square one. Clicking Restore blanks out what you just entered so that you can start over again.